How To Fix HRPIQNL_ARCH063 - External transcript was deleted for student &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQNL_ARCH - Archiving and Deletion Programs

• Message number: 063

• Message text: External transcript was deleted for student &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQNL_ARCH063 - External transcript was deleted for student &1 ?

  The SAP error message HRPIQNL_ARCH063 indicates that an external transcript for a student has been deleted. This message typically arises in the context of SAP's Human Capital Management (HCM) module, particularly in the area of student records and academic management.
  Cause:
  The error can occur due to several reasons:
  
  Data Deletion: The external transcript data for the specified student (indicated by &1) has been deleted from the database, either manually or through a data archiving process.
  Data Integrity Issues: There may be inconsistencies in the database, such as orphaned records or missing references.
  System Configuration: The system may not be configured correctly to handle external transcripts, leading to issues when trying to access or display them.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Data Integrity:
  
  Verify if the external transcript data for the student exists in the database. You can do this by querying the relevant tables in the SAP system.
  If the data is missing, you may need to restore it from a backup or re-enter the transcript information.
  
  
  
  Review Deletion Logs:
  
  Check the deletion logs or audit trails to understand when and why the transcript was deleted. This can help identify if it was an intentional action or an error.
  
  
  
  Recreate the Transcript:
  
  If the transcript was deleted and cannot be restored, you may need to recreate it manually or through an import process, depending on your organization's procedures.
  
  
  
  System Configuration:
  
  Ensure that the system is configured correctly to manage external transcripts. This may involve checking settings related to data archiving, retention policies, and integration with external systems.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support resources for specific guidance on handling external transcripts and related error messages.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support for help. They can provide insights based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing student records and transcripts, such as PA30 (Maintain HR Master Data) or S_AHR_61016300 (HR Reports).
  Archiving Process: Understand the archiving process in your SAP system, as it may affect how data is stored and retrieved.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to access and manage external transcripts.
  
  By following these steps, you should be able to address the HRPIQNL_ARCH063 error and restore access to the external transcript for the affected student.