How To Fix HRPIQNL_ARCH062 - External transcript was archived for student &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQNL_ARCH - Archiving and Deletion Programs

• Message number: 062

• Message text: External transcript was archived for student &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQNL_ARCH062 - External transcript was archived for student &1 ?

  The SAP error message HRPIQNL_ARCH062 indicates that an external transcript for a student has been archived. This typically occurs in the context of SAP's Human Capital Management (HCM) or Student Lifecycle Management (SLCM) modules, where student records and their associated documents (like transcripts) are managed.
  Cause:
  The error message is triggered when an attempt is made to access or process an external transcript that has already been archived. Archiving is a process used to manage data by moving it from the active database to a storage system, which helps in optimizing performance and managing data volume.
  Solution:
  To resolve this issue, you can consider the following steps:
  
  
  Check Archive Status: Verify if the transcript is indeed archived. You can do this by checking the archive tables or using transaction codes related to archiving (like SARA) to see the status of archived documents.
  
  
  Access Archived Data: If you need to access the archived transcript, you may need to restore it from the archive. This can typically be done using the archiving transaction (SARA) to retrieve the specific document.
  
  
  Review Archiving Policies: If this is a frequent issue, review your archiving policies and procedures. Ensure that the archiving process aligns with your organization's data retention policies and that important documents are not archived prematurely.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on handling archived data in your version of SAP.
  
  
  Contact Support: If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with SAP support for more detailed troubleshooting.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SARA (Archive Administration) and SARI (Archive Information System) for managing archived data.
  Archiving Configuration: Understand how archiving is configured in your SAP system, including the criteria for archiving and the retention periods.
  User Permissions: Ensure that you have the necessary permissions to access archived data or to perform restoration actions.
  
  By following these steps, you should be able to address the HRPIQNL_ARCH062 error and manage your archived transcripts effectively.