How To Fix HRPIQNL_ARCH065 - Master data for student &1 was archived

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQNL_ARCH - Archiving and Deletion Programs

• Message number: 065

• Message text: Master data for student &1 was archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQNL_ARCH065 - Master data for student &1 was archived ?

  The SAP error message HRPIQNL_ARCH065 indicates that the master data for a specific student (identified by the student number &1) has been archived. This typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of student lifecycle management.
  Cause:
  The primary cause of this error message is that the student data has been archived as part of a data management process. Archiving is a common practice in SAP systems to improve performance and manage data volume by moving older or less frequently accessed data to an archive storage.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Archive Status: Verify if the student data is indeed archived. You can do this by using transaction codes related to archiving, such as SARA (Archive Administration) or specific reports that check the status of archived data.
  
  
  Unarchive Data: If you need to access the archived data, you may need to unarchive it. This can typically be done through the same archiving transaction (SARA) by selecting the appropriate archive object and executing the unarchive process.
  
  
  Access Archive Information: If unarchiving is not an option, you may need to access the archived data through reports or tools designed to read archived data. This may involve using specific transaction codes or custom reports that can pull information from the archive.
  
  
  Review Archiving Policies: If this is a recurring issue, consider reviewing your organization's archiving policies and procedures. Ensure that the archiving process aligns with your data access needs and that critical data is not archived prematurely.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed instructions on managing archived data and understanding the implications of archiving in your specific SAP environment.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for reading archived data), and others that may be specific to your SAP version.
  Archiving Objects: Understand the specific archiving objects related to student data in your SAP system, as these will dictate how data is archived and accessed.
  User Permissions: Ensure that you have the necessary permissions to access archived data or perform unarchiving actions, as these may be restricted based on user roles.
  
  If the issue persists or if you require further assistance, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored guidance based on your system configuration and business processes.