How To Fix HRPIQET042 - Year &1 is outside of the period of the academic session

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQET - External Academic Work/Grades/Credits/Qualifications

• Message number: 042

• Message text: Year &1 is outside of the period of the academic session

What causes this issue?

The year you have entered is not consistent with the start and end
dates of the academic session.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you have entered the exact start and end dates of the academic
session, you can leave the field <LS>year</> blank. If you nonetheless
want to enter a year, the year must be consistent with the start and
end dates.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQET042 - Year &1 is outside of the period of the academic session ?

  The SAP error message HRPIQET042, which states "Year &1 is outside of the period of the academic session," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of educational institutions or academic management. This error indicates that the year you are trying to process or access is not within the defined range of the academic session.
  Cause:
  
  Incorrect Year Input: The year you are trying to enter or process is not defined in the academic session settings.
  Session Configuration: The academic session may not be configured correctly in the system, leading to a mismatch between the expected year and the defined session period.
  Data Entry Error: There may be a typographical error in the year being entered, or the year may not be relevant to the current academic session.
  
  Solution:
  
  
  Check Academic Session Configuration:
  
  Navigate to the configuration settings for academic sessions in SAP.
  Verify that the academic session is correctly defined, including the start and end years.
  Ensure that the year you are trying to access falls within the defined range.
  
  
  
  Correct Year Input:
  
  Double-check the year you are entering. Make sure it is the correct year that corresponds to the academic session you are working with.
  
  
  
  Update Academic Session:
  
  If the academic session needs to be updated to include the year you are trying to access, make the necessary changes in the configuration settings.
  
  
  
  Consult Documentation:
  
  Review any relevant SAP documentation or user manuals that pertain to academic session management to ensure that you are following the correct procedures.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who specializes in HCM or academic management.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you navigate to the academic session configuration (e.g., SPRO for configuration).
  User Roles: Ensure that you have the necessary permissions to view and modify academic session settings.
  Testing: After making changes, test the system to ensure that the error no longer occurs and that the academic session is functioning as expected.
  
  By following these steps, you should be able to resolve the HRPIQET042 error and ensure that your academic session settings are correctly configured.