How To Fix HRPIQ00ST412 - Entry of academic year/session is not allowed for note type &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ST - Messages Concerning Student Maintenance in the Framework

• Message number: 412

• Message text: Entry of academic year/session is not allowed for note type &1

What causes this issue?

Note type &V1& may not contain a reference to an academic year or to an
academic session.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete the respective entries.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ST412 - Entry of academic year/session is not allowed for note type &1 ?

  The SAP error message HRPIQ00ST412, which states "Entry of academic year/session is not allowed for note type &1," typically occurs in the context of the SAP Student Lifecycle Management (SLCM) module or similar educational management systems within SAP. This error is related to the handling of academic records, particularly when trying to enter or modify notes associated with a student’s academic year or session.
  Cause:
  The error is usually triggered by one of the following reasons:
  
  Invalid Note Type: The note type you are trying to use may not be configured to allow entries for the specified academic year or session.
  Configuration Issues: There may be configuration settings in the system that restrict the entry of notes for certain academic years or sessions.
  Data Integrity Issues: The academic year or session may not be properly defined or may not exist in the system.
  Authorization Issues: The user may not have the necessary permissions to enter notes for the specified academic year/session.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Note Type Configuration:
  
  Verify the configuration of the note type you are trying to use. Ensure that it is set up to allow entries for the academic year/session in question.
  You may need to consult with your SAP administrator or someone with configuration access to check the settings.
  
  
  
  Verify Academic Year/Session:
  
  Ensure that the academic year/session you are trying to enter notes for is correctly defined in the system.
  Check if the academic year/session is active and available for use.
  
  
  
  Review User Authorizations:
  
  Confirm that the user attempting to enter the note has the necessary authorizations to do so. This may involve checking user roles and permissions in the SAP system.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to the specific module you are working with. This can provide insights into the expected configurations and common issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide specific guidance based on your system configuration and version.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates/patches that could resolve the issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to student records and note management, such as PIQSTUDENT or PIQNOTE.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.