How To Fix HRPIQ00ST328 - Several data records exist for object &1, visa no. &2 and visa type &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ST - Messages Concerning Student Maintenance in the Framework

• Message number: 328

• Message text: Several data records exist for object &1, visa no. &2 and visa type &3

What causes this issue?

The system contains several data records with visa number &V2& and visa
type &V3& for student &V1&.
The visa type and visa number together compose a unique key for a visa
or registration. The system may therefore contain only one data record
per student.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete the second data record from the database.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ST328 - Several data records exist for object &1, visa no. &2 and visa type &3 ?

  The SAP error message HRPIQ00ST328 indicates that there are multiple data records for a specific object, visa number, and visa type combination in the system. This typically occurs in the context of managing employee data related to visas in the SAP Human Capital Management (HCM) module.
  Cause:
  The error is caused by the presence of duplicate records in the database for the specified visa object. This can happen due to:
  
  Data Entry Errors: Multiple entries for the same visa number and type may have been created inadvertently.
  System Migration Issues: If data was migrated from another system, duplicates may have been introduced.
  Incorrect Data Management: Lack of proper checks during data entry or updates can lead to duplicates.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicate Records:
  
  Use transaction codes like SE16 or SE11 to access the relevant database table (e.g., PA0105 for infotype 105 related to visas).
  Query the table using the visa number and type to find all records associated with the object.
  
  
  
  Analyze the Duplicates:
  
  Review the duplicate records to determine which ones are valid and which can be deleted or merged.
  Check the validity dates, statuses, and any other relevant fields to understand the context of each record.
  
  
  
  Delete or Merge Records:
  
  If you identify records that are duplicates and not needed, you can delete them using transaction PA30 (Maintain HR Master Data).
  If necessary, merge the data from duplicate records into a single record to maintain all relevant information.
  
  
  
  Implement Data Validation:
  
  To prevent future occurrences, consider implementing validation checks during data entry to ensure that duplicates cannot be created.
  Review and adjust any data migration processes to include checks for existing records.
  
  
  
  Consult Documentation or Support:
  
  If you are unsure about how to proceed, consult SAP documentation or reach out to your SAP support team for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and SE16 (Data Browser).
  Infotypes: Understand the specific infotypes related to visa management (e.g., Infotype 105).
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address known issues.
  
  By following these steps, you should be able to resolve the HRPIQ00ST328 error and ensure that your visa data is accurate and free of duplicates.