How To Fix HRPIQ00ST327 - Object &1 with visa number &2 and visa type &3 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ST - Messages Concerning Student Maintenance in the Framework

• Message number: 327

• Message text: Object &1 with visa number &2 and visa type &3 already exists

What causes this issue?

The system already contains an infotype record for object &V1& with
visa number &V2& and visa type &V3&.
The visa type and visa number together compose the visa key. You may
create only one data record with the same visa number and visa type for
each student.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the visa number or visa type.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ST327 - Object &1 with visa number &2 and visa type &3 already exists ?

  The SAP error message HRPIQ00ST327 indicates that there is an attempt to create or update a visa record in the system, but a record with the same visa number and visa type already exists for the specified object (usually a personnel number or employee ID). This is a common issue in systems that manage employee data, particularly in HR modules where visa and immigration information is tracked.
  Cause:
  
  
  Duplicate Entry: The most common cause of this error is that the visa number and visa type combination already exists in the system for the specified object. This could happen if:
  
  The data was entered previously and not deleted.
  There was an attempt to re-enter the same visa information.
  Data was imported or migrated from another system that included duplicates.
  
  
  
  Data Integrity Issues: There may be issues with data integrity, such as incorrect data being entered or imported.
  
  
  Solution:
  
  
  Check Existing Records: 
  
  Use the relevant transaction code (e.g., PA30 for maintaining HR master data) to check if the visa number and type already exist for the specified object.
  If a duplicate is found, determine if it is valid or if it needs to be updated or deleted.
  
  
  
  Update or Delete: 
  
  If the existing record is valid and needs to be retained, you may need to update the existing record instead of creating a new one.
  If the existing record is incorrect or no longer valid, you can delete it before attempting to create a new entry.
  
  
  
  Data Validation: 
  
  Implement data validation checks in your data entry processes to prevent duplicates from being created in the future.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or consult with your SAP support team for specific guidelines on handling visa records in your system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others that may be used to manage employee data.
  Custom Development: If your organization has custom developments or enhancements related to visa management, ensure that they are functioning correctly and not causing duplicate entries.
  User Training: Ensure that users entering visa information are trained on the importance of checking for existing records before creating new entries.
  
  By following these steps, you should be able to resolve the HRPIQ00ST327 error and maintain accurate visa records in your SAP system.