How To Fix HRPIQ00REGIST136 - Infotype record number may only be specified if status is "rejected"

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00REGIST - Messages Related to Registration

• Message number: 136

• Message text: Infotype record number may only be specified if status is "rejected"

What causes this issue?

A technical error has occurred.
The infotype record number is used to distinguish between two
infotype records with identical keys. While the system may contain
several rejected admission applications, it may never contain several
approved or created admission applications. Therefore this field may
only contain an entry if the application status is <ZH>rejected</>.

System Response

The system has terminated processing.

How to fix this error?

Contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00REGIST136 - Infotype record number may only be specified if status is "rejected" ?

  The SAP error message HRPIQ00REGIST136 typically occurs in the context of the SAP HR (Human Resources) module, particularly when dealing with infotypes related to personnel administration or employee records. This error indicates that a record number for an infotype can only be specified if the status of the record is set to "rejected." 
  Cause:
  The error arises when you attempt to enter or modify an infotype record without the appropriate status. Specifically, if you are trying to create or update an infotype record and you have specified a record number, the system expects the status of that record to be "rejected." If the status is anything else (e.g., "active," "pending," etc.), the system will throw this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status: Ensure that the status of the infotype record you are trying to modify is set to "rejected." If it is not, you will need to change the status accordingly.
  
  
  Remove Record Number: If the status is not "rejected" and you do not need to specify a record number, you can remove the record number from your entry. This should allow you to proceed without encountering the error.
  
  
  Review Business Logic: If you are unsure why the record number is being specified or why the status is not as expected, review the business logic or process that leads to this entry. There may be a misunderstanding in how the infotype should be processed.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's SAP HR guidelines for more information on how to handle infotype records and their statuses.
  
  
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to your SAP support team or a consultant who specializes in SAP HR for further assistance.
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are data structures used to store employee-related information. Each infotype has a specific purpose and is identified by a unique number.
  Status Management: Understanding the different statuses that can be assigned to infotype records is crucial for proper data management in SAP HR.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context or fixes.
  
  By following these steps, you should be able to resolve the HRPIQ00REGIST136 error and proceed with your HR data management tasks in SAP.