How To Fix HRPIQ00EXT_IAP109 - Absence reason type 'Tardy' cannot be used as withdrawal reason

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00EXT_IAP - Messages for Extended IAP Development

• Message number: 109

• Message text: Absence reason type 'Tardy' cannot be used as withdrawal reason

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00EXT_IAP109 - Absence reason type 'Tardy' cannot be used as withdrawal reason ?

  The SAP error message HRPIQ00EXT_IAP109 indicates that the absence reason type 'Tardy' is not valid for use as a withdrawal reason in the context of the SAP system, particularly in the Human Capital Management (HCM) module. This error typically arises when there is an attempt to process a withdrawal (e.g., canceling an absence or attendance record) using an absence reason that is not configured to be used for that purpose.
  Cause:
  
  Configuration Issue: The absence reason 'Tardy' is likely configured in the system to represent a specific type of absence (e.g., late arrival) but is not set up to be used as a withdrawal reason.
  Business Rules: The business rules defined in the system may restrict certain absence types from being used in specific contexts, such as withdrawals.
  Data Entry Error: There may be a mistake in the data entry where the wrong absence reason is selected for a withdrawal action.
  
  Solution:
  
  
  Check Configuration:
  
  Navigate to the configuration settings for absence types in the SAP system (usually found in the IMG under Personnel Management > Time Management > Absences).
  Verify the settings for the absence reason 'Tardy' and ensure that it is not marked as a withdrawal reason. If it should be, you may need to adjust the configuration.
  
  
  
  Use Correct Absence Reason:
  
  When processing a withdrawal, ensure that you are selecting an appropriate absence reason that is allowed for withdrawal actions. Consult with your HR or SAP administrator to identify which absence reasons are valid for this purpose.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or guidelines provided by your organization regarding absence management and withdrawal processes to ensure compliance with business rules.
  
  
  
  Testing:
  
  After making any configuration changes, conduct tests to ensure that the error no longer occurs when attempting to process withdrawals.
  
  
  
  Seek Support:
  
  If you are unable to resolve the issue through configuration changes or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP expert.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on configuring absence reasons.
  User Roles: Ensure that the user role has the necessary permissions to make changes to absence configurations.
  Training: Consider providing training for users on how to correctly select absence reasons and understand the implications of each type.
  
  By following these steps, you should be able to resolve the error and ensure that the absence reason types are correctly configured for your organization's needs.