How To Fix HRPIQ00EVALOBJ258 - Number of students selected exceeds available capacity (&)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00EVALOBJ - Assessments/Scheduled Assessments/Assessment Processes

• Message number: 258

• Message text: Number of students selected exceeds available capacity (&)

Number of students selected exceeds available capacity for assessment (
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Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message HRPIQ00EVALOBJ258 - Number of students selected exceeds available capacity (&) ?

  The SAP error message HRPIQ00EVALOBJ258 indicates that the number of students selected for a particular evaluation or course exceeds the available capacity. This typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly in the area of personnel development or training management.
  Cause:
  
  Capacity Limit Exceeded: The primary cause of this error is that the number of students you are trying to enroll in a course or evaluation exceeds the maximum capacity set for that course.
  Configuration Issues: There may be misconfigurations in the course settings, such as incorrect capacity limits or not updating the capacity after changes.
  Data Entry Errors: Sometimes, the error can arise from incorrect data entry, where the number of students selected is mistakenly higher than intended.
  
  Solution:
  
  Check Course Capacity: Review the capacity settings for the course or evaluation in question. Ensure that the maximum number of participants is set correctly.
  Adjust Enrollment: Reduce the number of students you are trying to enroll to fit within the available capacity. This may involve selecting fewer students or splitting them into multiple sessions if possible.
  Increase Capacity: If the course can accommodate more students, consider increasing the capacity limit in the course configuration settings.
  Review Enrollment Process: Ensure that the enrollment process is being followed correctly and that there are no duplicate entries or errors in the selection of students.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing course capacities and student enrollments.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles and Permissions: Ensure that the user attempting to enroll students has the necessary permissions to make changes to course enrollments.
  Training Management: Familiarize yourself with the training management functionalities within SAP HCM, as understanding how courses and evaluations are structured can help prevent similar issues in the future.
  Support: If the issue persists after trying the above solutions, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to resolve the error and successfully manage student enrollments in your SAP system.