How To Fix HRPIQ000_GB301 - HUS ID not unique, also used by student &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000_GB -

• Message number: 301

• Message text: HUS ID not unique, also used by student &1

What causes this issue?

The HUS ID is the unique identifier at HESA for a student. Mulitple
students were found, which are assigned to the same HUS ID.

System Response

The system outputs an error message.

How to fix this error?

Check the student's which are having the saeme HUS ID. Assign the HUS
ID unique in your system to the student.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000_GB301 - HUS ID not unique, also used by student &1 ?

  The SAP error message HRPIQ000_GB301 indicates that there is a problem with the uniqueness of the HUS ID (Human Resources Student ID) in the system. This error typically arises in the context of SAP's Student Lifecycle Management (SLCM) or similar modules where both students and staff may share the same identifier.
  Cause:
  The error occurs when the system detects that the HUS ID you are trying to use is already assigned to another entity (in this case, a student). This means that the HUS ID is not unique, which is a requirement for the system to function correctly. The specific message indicates that the HUS ID is already in use by a student, which prevents you from assigning it to another person (like a staff member).
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Existing HUS IDs: 
  
  Use transaction codes like SE16 or SE11 to access the relevant database tables (e.g., PA0105 for HR master data) and check if the HUS ID is indeed assigned to another student.
  
  
  
  Identify the Duplicate: 
  
  If you find that the HUS ID is already in use, you will need to determine if it is appropriate to change the ID for one of the entities (either the student or the new entry you are trying to create).
  
  
  
  Change the HUS ID: 
  
  If possible, assign a different HUS ID to the new entity you are trying to create. Ensure that the new ID is unique and does not conflict with existing IDs.
  
  
  
  Consult with Your SAP Administrator: 
  
  If you are unsure about changing IDs or if the ID should remain the same for business reasons, consult with your SAP administrator or HR department for guidance.
  
  
  
  Review Configuration: 
  
  In some cases, the configuration settings in SAP may need to be reviewed to ensure that the system is set up correctly to handle unique identifiers.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review the SAP documentation for the specific module you are working with (e.g., SLCM) to understand how HUS IDs are managed and any best practices for maintaining uniqueness.
  User Roles: Ensure that the user roles and permissions are correctly set up, as sometimes access issues can lead to unexpected errors.
  
  By following these steps, you should be able to resolve the HRPIQ000_GB301 error and ensure that HUS IDs remain unique within your SAP system.