How To Fix HRPIQ000_GB235 - Unable to import data for Applicant & as a cancellation note exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000_GB -

• Message number: 235

• Message text: Unable to import data for Applicant & as a cancellation note exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000_GB235 - Unable to import data for Applicant & as a cancellation note exists ?

  The SAP error message HRPIQ000_GB235 typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with applicant data in the recruitment process. This error indicates that the system is unable to import data for an applicant because a cancellation note exists for that applicant.
  Cause:
  The primary cause of this error is that there is a cancellation note associated with the applicant's record. This cancellation note may indicate that the applicant's record has been marked for deletion or that there are issues with the data that prevent it from being processed further. This can happen due to various reasons, such as:
  
  Data Integrity Issues: The applicant's data may have inconsistencies or errors that need to be resolved.
  Cancellation Notes: A cancellation note has been created for the applicant, which prevents further processing of their data.
  Incomplete Data: Required fields may be missing or incorrectly filled out in the applicant's record.
  
  Solution:
  To resolve the HRPIQ000_GB235 error, you can follow these steps:
  
  
  Check for Cancellation Notes:
  
  Navigate to the applicant's record in the SAP system.
  Look for any cancellation notes or flags that indicate the record is not active.
  If a cancellation note exists, determine if it is valid or if it can be removed.
  
  
  
  Review Applicant Data:
  
  Ensure that all required fields in the applicant's record are filled out correctly.
  Check for any inconsistencies or errors in the data that may need correction.
  
  
  
  Remove Cancellation Note:
  
  If the cancellation note is no longer relevant, you may need to remove it. This typically requires appropriate authorization and should be done with caution to ensure compliance with data management policies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling cancellation notes and applicant data.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PB30 (Maintain Applicant Data) to access and manage applicant records.
  Authorization: Ensure you have the necessary permissions to view and modify applicant records and cancellation notes.
  Data Management Policies: Be aware of your organization's policies regarding applicant data management, especially concerning cancellations and deletions.
  
  By following these steps, you should be able to address the HRPIQ000_GB235 error and successfully import the applicant's data.