How To Fix HRPIQ000_GB233 - Applicant & is Cancelled by UCAS but does not exist in the System

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000_GB -

• Message number: 233

• Message text: Applicant & is Cancelled by UCAS but does not exist in the System

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000_GB233 - Applicant & is Cancelled by UCAS but does not exist in the System ?

  The SAP error message HRPIQ000_GB233 typically relates to issues in the SAP system concerning applicant records, particularly in the context of the UCAS (Universities and Colleges Admissions Service) system in the UK. This error indicates that an applicant's status is marked as "Cancelled" by UCAS, but the corresponding record does not exist in the SAP system.
  Cause:
  
  Data Synchronization Issues: There may be a failure in the synchronization process between the UCAS system and the SAP system, leading to discrepancies in applicant records.
  Incorrect Data Entry: The applicant's information may have been incorrectly entered or not entered at all in the SAP system.
  Applicant Status Update: The applicant's status may have changed in UCAS (e.g., they withdrew their application), but this change was not reflected in the SAP system.
  System Configuration Issues: There may be configuration issues in the SAP system that prevent it from recognizing or processing the applicant's status correctly.
  
  Solution:
  
  Verify Applicant Status: Check the UCAS system to confirm the current status of the applicant. If they are indeed cancelled, ensure that this status is accurately reflected in the SAP system.
  Data Entry Review: Review the data entry process to ensure that all applicant records are correctly entered into the SAP system. If the applicant does not exist, you may need to create a new record or update the existing one.
  Synchronization Check: Investigate the synchronization process between UCAS and SAP. Ensure that data is being transferred correctly and that there are no errors in the integration.
  Consult Technical Support: If the issue persists, it may be necessary to consult with your IT department or SAP support team to troubleshoot the integration and configuration settings.
  Manual Update: If the applicant is no longer relevant, you may need to manually update the status in the SAP system to reflect the cancellation.
  
  Related Information:
  
  Documentation: Review SAP documentation related to applicant management and integration with external systems like UCAS.
  User Training: Ensure that users involved in data entry and management are trained on the correct procedures for handling applicant records.
  Audit Logs: Check audit logs for any recent changes made to the applicant records that could have led to this error.
  Error Handling Procedures: Establish clear procedures for handling such errors in the future to minimize disruption.
  
  By following these steps, you should be able to resolve the HRPIQ000_GB233 error and ensure that your applicant records are accurate and up-to-date.