How To Fix HRPIQ000_GB117 - An entry for the & value & already exists in the table

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000_GB -

• Message number: 117

• Message text: An entry for the & value & already exists in the table

What causes this issue?

The UCAS/HESA County code exists multiple times in the table. The
UCAS/HESA county code could be used once only (unique index).

System Response

An error message is diplayed and the action is cancelled.

How to fix this error?

Choose another UCAS/HESA county code.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000_GB117 - An entry for the & value & already exists in the table ?

  The SAP error message HRPIQ000_GB117 indicates that there is an attempt to create or modify an entry in a table where a duplicate value already exists. This typically occurs in the context of HR (Human Resources) or personnel administration modules, particularly when dealing with infotypes or records that require unique identifiers.
  Cause:
  The error is triggered when:
  
  You are trying to create a new record (e.g., a new employee record, infotype entry, etc.) with a key value that already exists in the database.
  The system enforces uniqueness for certain fields, and the value you are trying to enter conflicts with an existing entry.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Entries:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the entry you are trying to create already exists.
  Look for the specific infotype and the key value that is causing the conflict.
  
  
  
  Modify or Delete Existing Entry:
  
  If the existing entry is incorrect or needs to be updated, consider modifying it instead of creating a new one.
  If the existing entry is no longer needed, you may delete it if it is appropriate to do so.
  
  
  
  Use Unique Values:
  
  Ensure that the values you are entering are unique. If you are creating a new record, generate a new unique identifier or value that does not conflict with existing entries.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to the specific infotype or table you are working with to understand the uniqueness constraints.
  
  
  
  Check Customizations:
  
  If your SAP system has custom developments or enhancements, check if there are any custom validations or constraints that might be causing this error.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee-related data. Each infotype has a specific structure and may have unique constraints.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, PA40 (for actions), etc.
  Database Tables: Understanding the underlying database tables and their relationships can help in troubleshooting issues related to data integrity and uniqueness.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.