How To Fix HRPIQ000_GB101 - Number &1 not in external number range for year &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000_GB -

• Message number: 101

• Message text: Number &1 not in external number range for year &2

What causes this issue?

For externally allocated numbers it is checked that the digits 3-8 of
the student number belong to the external numer range &V4& for year
&V2& for the number range object &V3&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Choose a student number from the external number range.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000_GB101 - Number &1 not in external number range for year &2 ?

  The SAP error message HRPIQ000_GB101 with the description "Number &1 not in external number range for year &2" typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with personnel numbers or other external identifiers that are expected to follow a specific numbering range.
  Cause:
  This error usually arises due to one of the following reasons:
  
  
  Number Range Configuration: The number you are trying to use (represented by &1) is not defined in the external number range for the specified year (represented by &2). This can happen if the number range has not been properly set up or if the number has been exhausted.
  
  
  Incorrect Year: The year specified may not match the year for which the number range is defined. For example, if you are trying to use a number from a previous year that has been closed or archived, you may encounter this error.
  
  
  Data Entry Error: There may be a mistake in the data entry where an incorrect number is being referenced.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects).
  Look for the relevant number range object associated with the personnel numbers or the specific context of the error.
  Verify that the number range is correctly defined for the year in question and that it is active.
  
  
  
  Adjust Number Range:
  
  If the number range is exhausted, you may need to extend it. This can be done by adjusting the upper limit of the number range in the configuration.
  Ensure that the number range is set to allow for the required numbers for the specified year.
  
  
  
  Verify Year:
  
  Ensure that you are using the correct year in your transaction. If you are trying to create or reference a number from a different year, make sure that the number range for that year is also configured.
  
  
  
  Consult Documentation:
  
  Review any relevant SAP documentation or notes related to number range management in HCM to ensure compliance with best practices.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and number ranges, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SNRO: To manage number ranges.
  SE11: To view data dictionary objects, including number range objects.
  
  
  
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  
  
  Documentation: Review the SAP Help Portal for detailed information on number range management in HCM.
  
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.