How To Fix HRPIQ000118 - Cannot re-register student & - record already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000 - Messages in Development Class PMIQ

• Message number: 118

• Message text: Cannot re-register student & - record already exists

What causes this issue?

You have processed the applications for registration and
re-registration of a number of students.
Applications are already available in the system for some of these
students.

System Response

The selected students cannot be registered. Processing cannot be
continued.

How to fix this error?

Select other students or cancel the operation.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000118 - Cannot re-register student & - record already exists ?

  The SAP error message HRPIQ000118, which states "Cannot re-register student - record already exists," typically occurs in the context of the SAP Student Lifecycle Management (SLCM) module. This error indicates that there is an attempt to re-register a student in the system, but a record for that student already exists, preventing the operation from being completed.
  Cause:
  
  Duplicate Records: The most common cause of this error is that the student is already registered in the system for the same academic term or program.
  Incorrect Data Entry: There may be an issue with the data being entered, such as incorrect student ID or program details.
  System Configuration: There may be configuration settings in the SAP system that prevent re-registration under certain conditions.
  
  Solution:
  
  Check Existing Records: Verify if the student is already registered for the term or program in question. You can do this by searching for the student in the system using their student ID or other identifying information.
  Review Registration Status: If the student is already registered, check their registration status. If they need to be re-registered due to a change in program or status, you may need to follow a different process (e.g., changing their status rather than re-registering).
  Correct Data Entry: Ensure that the data being entered is accurate. Double-check the student ID, program, and term details to ensure there are no discrepancies.
  Consult Documentation: Review the SAP documentation or user manuals related to student registration to ensure that you are following the correct procedures.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or system administrator for further assistance. They may need to check the system configuration or logs for more detailed information.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Roles and Permissions: Ensure that the user attempting to perform the registration has the necessary permissions to do so.
  Training and Documentation: Ensure that users are trained on the correct processes for student registration and re-registration to minimize errors.
  
  By following these steps, you should be able to resolve the HRPIQ000118 error and successfully manage student registrations in the SAP system.