How To Fix HRPFD00856 - Personnel number &1 already has an account like this (no. &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 856

• Message text: Personnel number &1 already has an account like this (no. &2)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPFD00856 - Personnel number &1 already has an account like this (no. &2) ?

  The SAP error message HRPFD00856 indicates that there is an attempt to create or modify an account for a personnel number that already has an existing account of the same type. This typically occurs in the context of personnel administration or employee master data management within the SAP Human Resources (HR) module.
  Cause:
  The error is triggered when:
  
  You are trying to create a new account (e.g., a bank account, payroll account, etc.) for a personnel number that already has an account of the same type.
  There may be a duplicate entry in the database for the specified personnel number and account type.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Accounts:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing accounts for the personnel number in question.
  Look for any existing entries that match the account type you are trying to create.
  
  
  
  Modify or Delete Existing Account:
  
  If you find an existing account that is no longer needed, you can delete it or modify it as necessary.
  If the existing account is valid, you may need to update it instead of creating a new one.
  
  
  
  Consult with HR Team:
  
  If you are unsure about the existing accounts or the implications of modifying them, consult with your HR team or the person responsible for maintaining employee records.
  
  
  
  Check for Data Consistency:
  
  Ensure that there are no inconsistencies in the data that might be causing the error. This includes checking for any data entry errors or discrepancies in the personnel records.
  
  
  
  Review Configuration:
  
  If this error occurs frequently, it may be worth reviewing the configuration settings in the SAP system to ensure that the rules for account creation are set up correctly.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR master data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or user manuals for guidance on managing employee accounts and understanding the implications of account types.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.