How To Fix HRPFD00840 - A new record is created

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 840

• Message text: A new record is created

What causes this issue?

A record with the validity start date &V3& exists for the infotype &V1&
.
ELSE
A record with the subtype &V2& and the validity start date &V3& exists
for the infotype &V1&.
ENDIF

System Response

The new record is created additionally.

How to fix this error?

Check if the system should really create the new record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPFD00840 - A new record is created ?

  The SAP error message HRPFD00840, which states "A new record is created," typically occurs in the context of personnel administration or organizational management when there is an attempt to create a new infotype record for a personnel number or organizational unit that already has an existing record for the specified period.
  Cause:
  
  Existing Record Conflict: The error usually arises when you are trying to create a new record for an infotype (like 0001 for Organizational Assignment, 0002 for Personal Data, etc.) that overlaps with an existing record's validity period.
  Incorrect Date Range: The date range you are trying to enter for the new record may overlap with an existing record.
  Data Entry Error: There may be a mistake in the data entry, such as incorrect personnel number or infotype.
  
  Solution:
  
  Check Existing Records: Before creating a new record, check the existing records for the personnel number in question. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Adjust Validity Period: If you need to create a new record, ensure that the validity period does not overlap with existing records. You may need to adjust the start and end dates accordingly.
  Use Change Functionality: If you need to modify an existing record instead of creating a new one, use the change functionality (transaction PA30) to update the existing record.
  Consult Documentation: Review the SAP documentation or help files related to the specific infotype you are working with to understand the rules regarding record creation and validity periods.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees or organizational units. Each infotype has a defined validity period.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display), PA30 (Maintain), and PA40 (Personnel Actions) for managing HR data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or updates provided by SAP.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP HR module administrator or technical support for further assistance.