How To Fix HRPFD00841 - The existing record is overwritten

HRPFD00841 - Overview

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 841

• Message text: The existing record is overwritten

What causes this issue?

A record with the validity start date &V3& exists for the infotype &V1&
.
ELSE
A record with the subtype &V2& and the validity start date &V3& exists
for the infotype &V1&.
ENDIF

System Response

At least one existing record is changed (deleted, delimited).
&WHAT_TO_DO& Check if the system should actually create the new record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

HRPFD00841 - Details

• The SAP error message HRPFD00841, which states "The existing record is overwritten," typically occurs in the context of personnel administration or organizational management when there is an attempt to create or modify a record that already exists in the system. This can happen in various scenarios, such as when updating employee data, organizational units, or positions.
  
  Cause:
  
  Duplicate Entry: The error often arises when there is an attempt to create a new record that has the same key fields (like personnel number, organizational unit, etc.) as an existing record.
  Incorrect Date Ranges: If the validity dates of the new record overlap with those of an existing record, the system may interpret this as an attempt to overwrite the existing record.
  Data Consistency Issues: There may be inconsistencies in the data being entered, such as missing mandatory fields or incorrect data formats.
  
  
  Solution:
  
  Check Existing Records: Before creating or modifying a record, check the existing records to