How To Fix HRPFD00841 - The existing record is overwritten

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 841

• Message text: The existing record is overwritten

What causes this issue?

A record with the validity start date &V3& exists for the infotype &V1&
.
ELSE
A record with the subtype &V2& and the validity start date &V3& exists
for the infotype &V1&.
ENDIF

System Response

At least one existing record is changed (deleted, delimited).
&WHAT_TO_DO& Check if the system should actually create the new record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPFD00841 - The existing record is overwritten ?

  The SAP error message HRPFD00841, which states "The existing record is overwritten," typically occurs in the context of personnel administration or organizational management when there is an attempt to create or modify a record that already exists in the system. This can happen in various scenarios, such as when updating employee data, organizational units, or positions.
  Cause:
  
  Duplicate Entry: The error often arises when there is an attempt to create a new record that has the same key fields (like personnel number, organizational unit, etc.) as an existing record.
  Incorrect Date Ranges: If the validity dates of the new record overlap with those of an existing record, the system may interpret this as an attempt to overwrite the existing record.
  Data Consistency Issues: There may be inconsistencies in the data being entered, such as missing mandatory fields or incorrect data formats.
  
  Solution:
  
  Check Existing Records: Before creating or modifying a record, check the existing records to ensure that you are not duplicating an entry. Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review existing records.
  Adjust Validity Dates: If the error is due to overlapping validity dates, adjust the dates of the new record to ensure they do not conflict with existing records.
  Use the Correct Transaction: Ensure you are using the appropriate transaction for the action you are trying to perform. For example, if you are trying to update a record, use the update function rather than create.
  Consult Documentation: Review SAP documentation or help files related to the specific module you are working with for additional guidance on handling records.
  Authorization Check: Ensure that you have the necessary authorizations to make changes to the records in question.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific guidance or fixes for known bugs.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your system configuration.
  
  By following these steps, you should be able to resolve the HRPFD00841 error and successfully manage your HR records in SAP.