How To Fix HRPFD00768 - &1 records were reserved for deletion

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 768

• Message text: &1 records were reserved for deletion

What causes this issue?

When next saving the data &V1& deleted data records also deleted from
data bank.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If deletion is inadvertently carried out, leave the current screen
without saving.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPFD00768 - &1 records were reserved for deletion ?

  The SAP error message HRPFD00768 indicates that there are records that have been reserved for deletion in the Human Resources (HR) module. This message typically arises when there are attempts to delete or modify personnel records that are currently marked for deletion.
  Cause:
  
  Reserved for Deletion: The records in question have been flagged for deletion, which means they cannot be modified or deleted until the reservation is cleared.
  Data Integrity: SAP enforces data integrity rules, and if a record is reserved for deletion, it is protected from changes to prevent inconsistencies in the database.
  Pending Processes: There may be ongoing processes or workflows that are still referencing these records, preventing their deletion.
  
  Solution:
  
  Check Deletion Flag: Review the records to confirm that they are indeed marked for deletion. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Remove Deletion Flag: If you determine that the records should not be deleted, you can remove the deletion flag. This can typically be done by accessing the relevant personnel record and unchecking the deletion indicator.
  Complete Pending Processes: Ensure that any workflows or processes that reference these records are completed or terminated. This may involve checking for open actions in the system that are linked to the personnel records.
  Consult with HR Team: If you are unsure about the implications of removing the deletion flag, consult with your HR team or system administrator to ensure that it aligns with your organization's data management policies.
  Use Transaction Code SARA: If you are performing mass deletions, you may want to use transaction SARA (Archive Administration) to manage archived data and deletion processes more effectively.
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for more details on handling HR data and the implications of deletion flags.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and SARA for managing HR records.
  User Roles: Ensure that you have the appropriate authorizations to modify or delete HR records, as this may be restricted based on user roles.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any specific patches or updates related to this error message.