How To Fix HRPFD00713 - EE's account is already locked for reference date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 713

• Message text: EE's account is already locked for reference date

What causes this issue?

The employee account should be locked as of the reference date. This
requires that the current lock date is before date.

System Response

The lock date remains unchanged.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPFD00713 - EE's account is already locked for reference date ?

  The SAP error message HRPFD00713 indicates that an employee's account is locked for a specific reference date. This typically occurs in the context of personnel administration or payroll processing within the SAP Human Capital Management (HCM) module. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Account Locking: The employee's account may be locked due to various reasons, such as:
  
  The employee is on leave or has been terminated.
  The employee's data is being processed for payroll, and the system has locked the account to prevent changes.
  There may be a manual lock applied by HR personnel for administrative reasons.
  
  
  
  Reference Date: The reference date mentioned in the error message is typically the date for which the payroll or personnel action is being processed. If the account is locked for that date, it cannot be modified or processed.
  
  
  Solution:
  
  
  Unlock the Account:
  
  If you have the necessary permissions, you can unlock the employee's account. This is usually done in the SAP HCM module under the personnel administration section.
  Navigate to the relevant transaction (e.g., PA30 for maintaining HR master data) and check the employee's status. If the account is locked, you may need to unlock it.
  
  
  
  Check for Pending Actions:
  
  Ensure that there are no pending actions (like payroll runs or other processes) that might be causing the lock. If there are, you may need to wait until those processes are completed.
  
  
  
  Consult with HR:
  
  If you do not have the necessary permissions to unlock the account, consult with your HR department or system administrator. They can provide insights into why the account is locked and take appropriate actions.
  
  
  
  Review Configuration:
  
  In some cases, the locking mechanism may be part of the configuration settings in SAP. Review the settings related to personnel actions and payroll processing to ensure they align with your organization's policies.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others that may help in managing employee records.
  Documentation: Refer to SAP documentation or help files for detailed information on handling personnel data and understanding the locking mechanisms in place.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to perform actions related to employee accounts.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult SAP support or your internal IT team for further assistance.