How To Fix HRPBSUSFED618 - EE &: No prior data-field & IT &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUSFED - Message Class For Public Sector Fed (USA)

• Message number: 618

• Message text: EE &: No prior data-field & IT &

What causes this issue?

No data found for a prior field for this employee as needed by the
Office of Personnel Management for this action . This prior field has
been assigned an additional field when the fields were configured for
the dynamic CPDF file. For such a prior field, the field should be
part of the configured action.
This employee has no records for the infotype effective in the period
before the effective date of the action. The employee may be a new hire
or a recent transfer from another agency.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUSFED618 - EE &: No prior data-field & IT & ?

  The SAP error message "HRPBSUSFED618 EE &: No prior data-field & IT &" typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with employee data and infotypes. This error indicates that the system is unable to find prior data for a specific infotype (IT) for the employee in question.
  Cause:
  
  Missing Data: The most common cause of this error is that the required infotype data does not exist for the employee in the specified period. This could happen if the infotype was never created or if it was deleted.
  Incorrect Date Range: The date range specified for the infotype may not cover any existing records, leading to the absence of prior data.
  Configuration Issues: There may be configuration issues in the system that prevent the retrieval of the required data.
  Authorization Issues: The user may not have the necessary authorizations to view the prior data for the specified infotype.
  
  Solution:
  
  Check Infotype Records: Verify if the infotype in question has been maintained for the employee. You can do this by navigating to the relevant infotype transaction (e.g., PA30 for maintaining HR master data) and checking the records for the employee.
  Adjust Date Range: Ensure that the date range you are using to access the infotype data is correct and encompasses the periods where data exists.
  Create Missing Records: If the infotype data is indeed missing, you may need to create the necessary records for the employee.
  Review Configuration: If you suspect a configuration issue, consult with your SAP HCM administrator or technical team to review the settings related to the infotype.
  Check Authorizations: Ensure that you have the necessary authorizations to access the infotype data. If not, contact your system administrator to grant the required permissions.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HCM that store specific types of employee-related information (e.g., personal data, payroll data, etc.). Each infotype has a unique number (e.g., IT0001 for Organizational Assignment).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA40 (Personnel Actions) for managing employee data.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message. You can search for specific error messages in the SAP Support Portal.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.