How To Fix HRPBSUSFED616 - EE &: No prior data-field & IT &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUSFED - Message Class For Public Sector Fed (USA)

• Message number: 616

• Message text: EE &: No prior data-field & IT &

What causes this issue?

No data found for a prior field for this employee as needed by the
Office of Personnel Management for this action . This employee has no
records for the infotype effective in the period before the effective
date of the action. The employee may be a new hire or a recent transfer
from another agency.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUSFED616 - EE &: No prior data-field & IT & ?

  The SAP error message HRPBSUSFED616 typically indicates that there is an issue with the data fields related to employee records in the SAP Human Resources (HR) module. This error often arises when the system is unable to find prior data for a specific infotype (IT) for an employee, which can occur during various HR processes such as payroll processing, data entry, or reporting.
  Cause:
  
  Missing Infotype Records: The specific infotype (IT) that the system is trying to access does not have any prior records for the employee in question. This can happen if the employee is new and has not yet had any relevant data entered.
  Incorrect Data Entry: There may be an error in the data entry process, such as entering an incorrect employee number or infotype.
  Data Migration Issues: If data was migrated from another system, there may be gaps or inconsistencies in the data that lead to missing prior records.
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly, leading to the inability to retrieve prior data.
  
  Solution:
  
  Check Infotype Records: Verify that the relevant infotype records exist for the employee. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records.
  Enter Missing Data: If the infotype is missing, you may need to enter the required data for the employee. Ensure that all necessary infotypes are populated correctly.
  Review Data Migration: If the issue arose after a data migration, review the migration process to ensure that all necessary data was transferred correctly.
  Consult Configuration: If you suspect a configuration issue, consult with your SAP HR administrator or technical team to review the settings related to the infotypes and ensure they are correctly configured.
  Error Logs: Check the system logs for any additional error messages or warnings that may provide more context about the issue.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information (e.g., personal data, payroll data, etc.). Each infotype has a unique number (e.g., IT0001 for Organizational Assignment).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions for specific error messages.
  User Authorization: Ensure that the user has the necessary authorizations to view or edit the infotype data.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.