How To Fix HRPBSUSFED041 - Infotype &, subtype & record does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUSFED - Message Class For Public Sector Fed (USA)

• Message number: 041

• Message text: Infotype &, subtype & record does not exist

What causes this issue?

When calling a locked action, the old values of the fields are read
from the database. While doing this processing, it was discovered that
the infotype record with the same key as that in a locked action no
longer exists.

System Response

Informational message. There is still enough data to save a new record.

How to fix this error?

If the old record should still exist, review the cause for this
message.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUSFED041 - Infotype &, subtype & record does not exist ?

  The SAP error message HRPBSUSFED041 indicates that a specific infotype and subtype record does not exist in the system. This error typically occurs in the context of Human Resources (HR) and Payroll processes when the system is trying to access or manipulate data that is not available.
  Cause:
  
  Missing Data: The infotype and subtype specified in the error message may not have been created or may have been deleted.
  Incorrect Configuration: There may be a configuration issue where the infotype is not properly set up for the employee or the specific context in which it is being accessed.
  Data Entry Errors: There could be a mistake in the data entry, such as incorrect employee numbers or infotype/subtype combinations.
  Authorization Issues: The user may not have the necessary authorizations to view or modify the infotype data.
  
  Solution:
  
  
  Check Infotype/Subtype Existence:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the infotype and subtype exist for the employee in question.
  If the record does not exist, you may need to create it using the appropriate infotype transaction.
  
  
  
  Create Missing Records:
  
  If the infotype/subtype is indeed missing, you can create it using the relevant transaction (e.g., PA30) and ensure that all required fields are filled out correctly.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the SAP system to ensure that the infotype is correctly set up for the relevant employee group or organizational unit.
  This may involve consulting with your SAP HR configuration team.
  
  
  
  Data Entry Verification:
  
  Verify that the employee number and infotype/subtype being referenced are correct. Ensure there are no typographical errors.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access the infotype data. This may involve checking user roles and permissions.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific infotype/subtype for any additional requirements or known issues.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees (e.g., personal data, payroll data, etc.).
  Subtypes: Subtypes are variations of infotypes that allow for more specific categorization of data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.