How To Fix HRPBSUSFED042 - Field &1 in the infotype with key &2 was changed from &3 to &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUSFED - Message Class For Public Sector Fed (USA)

• Message number: 042

• Message text: Field &1 in the infotype with key &2 was changed from &3 to &4

What causes this issue?

The field &V1& in the infotype record with key &V2& was changed due to
a customer-defined substitution.

System Response

The value was changed from &V3& to &V4&.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUSFED042 - Field &1 in the infotype with key &2 was changed from &3 to &4 ?

  The SAP error message HRPBSUSFED042 typically indicates that a field in a specific infotype has been changed, and the system is notifying you of the change. This message is often related to the handling of infotypes in the Human Resources (HR) module, particularly in the context of US Federal payroll processing.
  Cause:
  The error message is triggered when there is a change in a field value for a specific infotype record. The message provides the following details:
  
  Field &1: The name of the field that has been changed.
  Infotype key &2: The key identifying the specific infotype record.
  Old value &3: The previous value of the field before the change.
  New value &4: The new value of the field after the change.
  
  This message can occur due to various reasons, such as:
  
  Manual updates to employee records.
  Data imports or uploads that modify existing records.
  Changes made by other processes or programs that affect the infotype.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Review the Change: Check the specific infotype and field mentioned in the error message. Understand why the change was made and whether it was intended.
  
  
  Data Consistency: Ensure that the changes made are consistent with the business rules and data integrity requirements. If the change is not valid, you may need to revert it.
  
  
  Authorization Check: Verify that the user making the changes has the appropriate authorizations to modify the infotype. If not, you may need to adjust user roles or permissions.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's HR policies to understand the implications of the field change.
  
  
  Testing: If the change was made as part of a testing or development process, ensure that it is properly documented and that any necessary adjustments are made in the production environment.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store employee-related information. Each infotype has a specific purpose and is identified by a unique number.
  Field Changes: Changes to fields in infotypes can affect payroll calculations, reporting, and compliance with regulations, especially in the context of US Federal payroll.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide guidance on handling this error message.
  
  By following these steps, you should be able to address the HRPBSUSFED042 error message effectively.