How To Fix HRPBSUS_MC123 - Please delete special cost assignment first

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS_MC - Message Class For Public Sector(MC)

• Message number: 123

• Message text: Please delete special cost assignment first

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS_MC123 - Please delete special cost assignment first ?

  The SAP error message HRPBSUS_MC123, which states "Please delete special cost assignment first," typically occurs in the context of Human Resources (HR) and Payroll processes, particularly when dealing with cost assignments in the SAP system. This error indicates that there is a special cost assignment associated with a particular payroll or personnel action that needs to be addressed before proceeding.
  Cause:
  
  Special Cost Assignment Exists: The error usually arises when there is an existing special cost assignment (like a cost center, internal order, or project) linked to a personnel action or payroll run that needs to be deleted or modified.
  Data Integrity Issues: The system enforces data integrity rules, and if there are dependencies or links to cost assignments that are not resolved, it will prevent further actions.
  Configuration Issues: Sometimes, the configuration settings in the SAP HR module may not align with the current data, leading to this error.
  
  Solution:
  
  Identify the Cost Assignment: Check the specific employee or payroll run that is causing the error. You can do this by reviewing the relevant infotypes (like IT0014 for recurring payments and deductions, IT0027 for cost distribution, etc.) to find the special cost assignment.
  Delete or Modify the Cost Assignment: Once identified, you can either delete the special cost assignment or modify it as necessary. This can typically be done through the relevant infotype maintenance transaction (e.g., PA30 for maintaining HR master data).
  Check for Dependencies: Ensure that there are no other dependencies or links that might be causing the issue. Sometimes, other infotypes or records may also need to be adjusted.
  Consult Documentation: If you are unsure about the implications of deleting a cost assignment, consult your organization's documentation or SAP help resources to understand the impact on payroll and reporting.
  Testing: After making the necessary changes, perform a test run to ensure that the error is resolved and that the payroll or personnel action can proceed without issues.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others that may help in managing cost assignments.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to make changes to cost assignments in the system.
  Consult with HR/Payroll Team: If you are part of a larger organization, it may be beneficial to consult with your HR or Payroll team for guidance on how to handle special cost assignments in your specific context.
  
  If the issue persists after following these steps, it may be necessary to engage with your SAP support team or a consultant for further assistance.