How To Fix HRPBSUS458 - Overlapping validity periods exist for code &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 458

• Message text: Overlapping validity periods exist for code &

What causes this issue?

Within the <ZK>Certification and Licensing</> infotype (0795) record of
this employee, more than one validity period exists for a single
specialization code, and these validity periods overlap. An illustration
of this scenario is shown below.
Classification Code Valid from Valid to
Vocational SHOP 01/01/2005 06/15/2005
Vocational SHOP 09/01/2005 12/31/2005
Vocational SHOP 01/01/2005 12/31/2005

System Response

The system issues this error; the <ZK>Certification and Licensing</>
infotype (0795) record for this employee is not saved.

How to fix this error?

To resolve this error, you may perform one of two actions, illustrated
below.
Adjust the multiple validity periods such that they no longer overlap.
Classification Code Valid from Valid to
Vocational SHOP 01/01/2005 06/15/2005
Vocational SHOP 06/16/2005 08/31/2005
Vocational SHOP 09/01/2005 12/31/2005
Delete all excess validity periods such that only one remains.
Classification Code Valid from Valid to
Vocational SHOP 01/01/2005 12/31/2005

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS458 - Overlapping validity periods exist for code & ?

  The SAP error message HRPBSUS458 indicates that there are overlapping validity periods for a specific code in the system. This typically occurs in the context of personnel administration or organizational management when trying to maintain or update records that have conflicting date ranges.
  Cause:
  The error arises when you attempt to create or modify an entry (such as a personnel action, infotype record, or organizational unit) that has a validity period that overlaps with an existing entry. For example, if you are trying to enter a new position or job code that has a start date that falls within the validity period of an existing position or job code, the system will throw this error.
  Solution:
  To resolve the HRPBSUS458 error, you can follow these steps:
  
  
  Check Existing Records: Review the existing records for the code in question. Look for any entries that have overlapping validity periods. You can do this by navigating to the relevant infotype or transaction where the code is maintained.
  
  
  Adjust Validity Periods: If you find overlapping records, you will need to adjust the validity periods. This could involve:
  
  Changing the start or end date of the new entry you are trying to create.
  Modifying the existing entry to ensure that there are no overlaps.
  
  
  
  Delete or Archive Old Records: If the overlapping record is no longer needed, consider deleting or archiving it, provided that this action complies with your organization's data retention policies.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's guidelines for managing personnel data to ensure compliance with best practices.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like PA30 for maintaining HR master data) to view and edit the records.
  
  
  Seek Help from IT Support: If you are unable to resolve the issue on your own, consider reaching out to your SAP support team or IT department for assistance.
  
  
  Related Information:
  
  Infotypes: The error often relates to specific infotypes in SAP HR, such as infotype 0001 (Organizational Assignment) or infotype 0002 (Personal Data).
  Date Management: Understanding how SAP manages date validity is crucial. Each record in SAP HR has a start date and an end date, and these must be managed carefully to avoid overlaps.
  SAP Notes: Check for any relevant SAP Notes that might provide additional insights or solutions for this specific error message.
  
  By following these steps, you should be able to identify and resolve the overlapping validity period issue that is causing the HRPBSUS458 error in SAP.