How To Fix HRPBSUS321 - Must have one 'termination relevant' entry.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 321

• Message text: Must have one 'termination relevant' entry.

What causes this issue?

Saving the table without any radio button in the 'Termination Relevant'
column selected for a wagetype or without any entries in the table.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select a radio button for a wage type to be identified as being
'termination relevant'. The balance of this wage type is to be used as
a default amount in the case that a new infotype 15 record is created
by the report. If there is no entry in the table, enter entries for
wage types of which one must be identified as being 'termination
relevant'.
The table must have exactly one entry identified as being 'termination
relevant' accomplished by activating the entry radio button in the
'Termination Relevant' column.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS321 - Must have one 'termination relevant' entry. ?

  The SAP error message HRPBSUS321, which states "Must have one 'termination relevant' entry," typically occurs in the context of employee data management, particularly when processing terminations or changes in employment status within the SAP Human Resources (HR) module.
  Cause:
  This error usually arises when the system expects at least one entry in the employee's record that is marked as "termination relevant." This could happen in scenarios such as:
  
  Missing Termination Data: The employee's record does not have any entries that indicate a termination or relevant change in employment status.
  Incorrect Configuration: The configuration settings in the system may not be set up correctly to recognize the relevant entries for termination.
  Data Entry Issues: There may be issues with how the data was entered or processed, leading to the absence of the required termination entry.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Records: Review the employee's records in the SAP system to ensure that there is at least one entry marked as "termination relevant." This could be a termination date, a reason for termination, or any other relevant data.
  
  
  Add Termination Entry: If there are no termination entries, you will need to add one. This can typically be done through the infotype (IT) related to employment status, such as IT 0000 (Actions) or IT 0001 (Organizational Assignment).
  
  
  Review Configuration: If you believe the data is correct but the error persists, check the configuration settings in the SAP HR module. Ensure that the system is set up to recognize termination entries correctly.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling termination entries and the relevant infotypes.
  
  
  Seek Help from SAP Support: If the issue cannot be resolved through the above steps, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR, such as IT 0000 (Actions), IT 0001 (Organizational Assignment), and IT 0002 (Personal Data), as these are often involved in managing employee status changes.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  User Roles and Authorizations: Ensure that the user processing the termination has the necessary roles and authorizations to make changes to employee records.
  
  By following these steps, you should be able to address the HRPBSUS321 error and ensure that the employee's termination is processed correctly in the SAP system.