How To Fix HRPBSUS277 - The absence quota of the employee to receive the donation is not empty

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 277

• Message text: The absence quota of the employee to receive the donation is not empty

What causes this issue?

The absence quota of this employee, who is the prospective recipient of
an absence donation from a colleague, is not empty.
Some organizations, however, require that an employee's absence quota be
empty before that employee may receive leave donations from their
colleague(s).

System Response

Because the absence quota of this employee is not empty, the system
generates this warning in the event that a requirement to this effect
exists in your organization.

How to fix this error?

If your organization permits an employee to receive leave donations from
their colleague(s), even when the absence quota of the employee is not
empty, then continue processing the donation.
If your organization requires that an employee's absence quota be empty
before that employee may receive leave donations from their
colleague(s), then cancel processing the donation.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS277 - The absence quota of the employee to receive the donation is not empty ?

  The SAP error message HRPBSUS277 indicates that there is an issue with the absence quota of an employee who is supposed to receive a donation. Specifically, it means that the absence quota for that employee is not empty, which is preventing the donation from being processed.
  Cause:
  
  Existing Absence Quota: The employee already has an existing absence quota that is not zero. This could be due to previous leave entitlements or accrued leave that has not been utilized.
  Configuration Issues: There may be configuration settings in the SAP system that dictate how absence quotas are managed, which could lead to this error if not set up correctly.
  Data Entry Errors: Incorrect data entry during the donation process or in the employee's absence quota records could lead to this error.
  
  Solution:
  
  Check Absence Quota: Review the employee's absence quota to confirm that it is indeed not empty. You can do this by navigating to the relevant infotype (e.g., IT2006 for Absence Quotas) in the SAP system.
  Clear Existing Quota: If the employee is supposed to receive a donation, you may need to clear or adjust the existing absence quota. This could involve:
  
  Adjusting the quota balance if it is incorrect.
  Using a different absence type that allows for donations.
  
  
  Configuration Review: If the issue persists, review the configuration settings related to absence management and donations in the SAP system. Ensure that the rules for donations are correctly set up to allow for cases where the recipient has an existing quota.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling absence quotas and donations.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  User Roles and Authorizations: Ensure that the user attempting to process the donation has the necessary authorizations to view and modify absence quotas.
  Testing in Sandbox: If possible, replicate the issue in a sandbox environment to test potential solutions without affecting live data.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.