How To Fix HRPBSUS234 - No exchange rate (Wage type &1) defined for employee &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 234

• Message text: No exchange rate (Wage type &1) defined for employee &2.

What causes this issue?

You are working with Sick Leave Pool where amount are used or changed.
To define a donation or withdrawal in a curreny an exchange rate for
hours into amounts has to be defined. In your system setup this wage
type is specified as &V1&. However for the employee &V2& no infotype
0014 with that wage type exists for the dates of the current change.

System Response

The donation / withdrawal is cancelled

How to fix this error?

Please create an infotype 0014 record with wage type &V1& within the
needed time frame for employee &V2&.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS234 - No exchange rate (Wage type &1) defined for employee &2. ?

  The SAP error message HRPBSUS234 indicates that there is no exchange rate defined for a specific wage type for a particular employee. This error typically arises in the context of payroll processing, especially when dealing with employees who are paid in a currency different from the company's local currency.
  Cause:
  
  
  Missing Exchange Rate: The primary cause of this error is that the system cannot find an exchange rate for the specified wage type for the employee in question. This can happen if:
  
  The exchange rate has not been maintained in the system.
  The exchange rate is not valid for the date of the payroll run.
  The wage type is not configured to use an exchange rate.
  
  
  
  Incorrect Configuration: The wage type may not be properly configured to handle foreign currency payments.
  
  
  Employee Master Data: The employee's master data may not have the necessary information regarding currency or exchange rates.
  
  
  Solution:
  
  
  Maintain Exchange Rates:
  
  Go to the transaction code OB08 (or the relevant transaction for maintaining exchange rates).
  Check if the exchange rate for the required currency pair is defined for the relevant date.
  If not, create or update the exchange rate.
  
  
  
  Check Wage Type Configuration:
  
  Use transaction code SM30 to access the view for wage type configuration.
  Ensure that the wage type in question is set up to use exchange rates correctly.
  
  
  
  Review Employee Master Data:
  
  Check the employee's master data (transaction code PA30) to ensure that the currency and other relevant fields are correctly filled out.
  Make sure that the employee is assigned to the correct payroll area and that their payment currency is set correctly.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary changes, run a payroll simulation to check if the error persists.
  
  
  
  Consult Documentation: If the issue continues, refer to SAP documentation or consult with your SAP support team for further troubleshooting.
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OB08: Maintain Exchange Rates
  SM30: Maintain Table Views
  PA30: Maintain HR Master Data
  PC00_MXX_CALC: Payroll Calculation (where MXX is the country code)
  
  
  
  Wage Type Configuration: Wage types are defined in the SAP system and can be customized based on the organization's payroll requirements. Ensure that the wage type is correctly set up to handle foreign currency payments.
  
  
  Exchange Rate Types: Different exchange rate types can be defined in SAP, and it is essential to use the correct type that corresponds to the wage type and the employee's payment currency.
  
  
  By following these steps, you should be able to resolve the HRPBSUS234 error and ensure that payroll processing can continue without issues.