How To Fix HRPBSUS236 - Not enough quota &1 for absence donation for personnel no. &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 236

• Message text: Not enough quota &1 for absence donation for personnel no. &2

What causes this issue?

Employee &V1& doesn't have quota for absence quota type &V2&.

System Response

System couldn't find absence quota in infotype 2006.

How to fix this error?

Please maintain infotype 2006 either manually or via RPTIME00 according
to the quota type.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS236 - Not enough quota &1 for absence donation for personnel no. &2 ?

  The SAP error message HRPBSUS236 indicates that there is not enough quota available for absence donation for a specific personnel number. This error typically arises in the context of managing employee absences, particularly when an employee is trying to donate absence days (such as vacation days) to another employee.
  Cause:
  
  Insufficient Quota: The primary cause of this error is that the employee attempting to donate absence days does not have enough available leave quota (e.g., vacation days) to fulfill the donation request.
  Quota Configuration: There may be issues with how absence quotas are configured in the system, including incorrect settings for absence types or donation rules.
  Quota Deduction: The system may not have properly deducted the absence days from the donor's quota, leading to a situation where the available balance appears lower than it should be.
  
  Solution:
  
  Check Quota Balances: Verify the leave quota balances for the employee who is trying to make the donation. This can be done through the SAP HR module by checking the employee's absence quota records.
  Adjust Quota: If the employee has not been credited with the correct number of absence days, you may need to adjust their quota. This can involve entering a manual adjustment or correcting any configuration issues.
  Review Configuration: Ensure that the absence donation process is correctly configured in the system. This includes checking the rules for how absence days can be donated and ensuring that the relevant absence types are set up correctly.
  Consult with HR: If you are unsure about the quota balances or the configuration, it may be helpful to consult with your HR department or SAP support team for assistance.
  System Updates: Ensure that the SAP system is up to date with the latest patches and updates, as sometimes bugs in the system can lead to incorrect calculations of quotas.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee records and quotas.
  Absence Types: Familiarize yourself with the different absence types configured in your SAP system, as they can affect how quotas are managed and donated.
  Documentation: Refer to SAP documentation or help files related to absence management and quota handling for more detailed guidance on configuration and troubleshooting.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.