How To Fix HRPBSUS237 - Quota balance &1 less than &2 after donating &3 &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 237

• Message text: Quota balance &1 less than &2 after donating &3 &4

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS237 - Quota balance &1 less than &2 after donating &3 &4 ?

  The SAP error message HRPBSUS237 typically occurs in the context of the SAP Human Capital Management (HCM) module, specifically when dealing with leave quotas or time management. This error indicates that the quota balance for a specific leave type is less than the amount being requested after a donation or transfer of leave days.
  Cause:
  The error message HRPBSUS237 is triggered when:
  
  An employee attempts to donate or transfer leave days (e.g., vacation days) to another employee.
  The donor's leave quota balance for the specific leave type is insufficient to cover the requested donation amount.
  The system checks the balance and finds that the remaining quota is less than the amount being donated.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Quota Balances: Verify the leave quota balances for the employee attempting to make the donation. You can do this by navigating to the relevant infotype (e.g., IT2006 for Absences) or using transaction codes like PA20 or PA30.
  
  
  Adjust Quota: If the quota balance is indeed less than the amount intended for donation, consider the following options:
  
  Increase Quota: If possible, increase the leave quota for the employee through the appropriate HR processes (e.g., granting additional leave days).
  Reduce Donation Amount: If increasing the quota is not feasible, the employee can choose to donate a smaller amount that is within their available balance.
  
  
  
  Review Policies: Ensure that the organization's leave donation policies are clearly defined and communicated to employees. This can help prevent misunderstandings regarding leave balances and donation limits.
  
  
  Consult HR: If the issue persists or if there are specific configurations in the system that need to be addressed, consult with your HR department or SAP support team for further assistance.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT2006 (Absences) and IT2001 (Absence Quotas) to manage and review leave balances.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee leave balances.
  SAP Notes: Check for any SAP Notes or documentation related to HR leave management that may provide additional insights or updates regarding this error message.
  
  By following these steps, you should be able to address the HRPBSUS237 error and facilitate the leave donation process effectively.