How To Fix HRPBSSG808 - Record delimited due to overlap with the period & to &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSG - Message Class For Public Sector(Singapore)

• Message number: 808

• Message text: Record delimited due to overlap with the period & to &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSG808 - Record delimited due to overlap with the period & to & ?

  The SAP error message HRPBSSG808 typically occurs in the context of personnel administration or payroll processing when there is an overlap in the validity periods of records for an employee. This error indicates that the system has detected that the new record you are trying to create or modify overlaps with an existing record's validity period.
  Cause:
  
  
  Overlapping Validity Periods: The most common cause of this error is that the new record you are trying to enter has a start date that falls within the validity period of an existing record. For example, if you are trying to create a new employment record for an employee that starts on January 1, 2023, but there is already an existing record that is valid from December 1, 2022, to December 31, 2023, the system will throw this error.
  
  
  Incorrect Data Entry: Sometimes, the error can be caused by incorrect data entry, such as entering the wrong dates or not properly closing out previous records.
  
  
  Configuration Issues: In some cases, the configuration of the infotypes or the way the system is set up to handle overlapping records may lead to this error.
  
  
  Solution:
  
  
  Check Existing Records: Review the existing records for the employee in question. Look for any records that have overlapping validity periods with the new record you are trying to create. You can do this by navigating to the relevant infotype (e.g., IT0000 for Actions, IT0001 for Organizational Assignment, etc.) and checking the validity dates.
  
  
  Adjust Dates: If you find an overlap, you will need to adjust the validity dates of either the existing record or the new record you are trying to create. Ensure that there are no overlaps in the periods.
  
  
  Close Previous Records: If the existing record is no longer valid, you may need to close it out by entering an end date that is before the start date of the new record.
  
  
  Consult Documentation: If you are unsure about how to proceed, consult the SAP documentation or your organization's SAP support team for guidance on handling overlapping records.
  
  
  Use Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that pertain to the employee's records, as this will help you understand where the overlap might be occurring.
  SAP Notes: Check for any SAP Notes related to this error message, as there may be specific patches or updates that address known issues.
  User Authorization: Ensure that you have the necessary authorizations to make changes to employee records, as lack of permissions can also lead to errors.
  
  By following these steps, you should be able to resolve the HRPBSSG808 error and successfully manage employee records in SAP.