How To Fix HRPBSSG803 - Overlapping of absence records in table control

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSG - Message Class For Public Sector(Singapore)

• Message number: 803

• Message text: Overlapping of absence records in table control

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSG803 - Overlapping of absence records in table control ?

  The SAP error message HRPBSSG803, which indicates "Overlapping of absence records in table control," typically occurs in the context of managing employee absences in the SAP Human Capital Management (HCM) module. This error arises when there are overlapping absence records for an employee, meaning that two or more absence entries conflict with each other in terms of dates.
  Cause:
  The primary cause of this error is that the absence records being entered or modified overlap in their date ranges. For example, if an employee has an absence recorded from January 1 to January 5, and you attempt to enter another absence from January 3 to January 7, the system will flag this as an error due to the overlap.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Absences: Review the existing absence records for the employee in question. You can do this by navigating to the relevant infotype (e.g., Infotype 2001 for Absences) and checking the date ranges of the recorded absences.
  
  
  Adjust Dates: If you find overlapping records, you will need to adjust the dates of the new absence record you are trying to enter. Ensure that the new absence does not overlap with any existing records.
  
  
  Delete or Modify Conflicting Records: If the overlapping absence is no longer valid, you may consider deleting or modifying the conflicting absence record. Ensure that any changes comply with company policies and regulations.
  
  
  Consult with HR: If you are unsure about which records to modify or delete, consult with your HR department or the person responsible for managing employee absences to ensure that you are making the correct changes.
  
  
  Use the Correct Transaction: Make sure you are using the correct transaction code for entering or modifying absence records (e.g., PA30 for infotype maintenance).
  
  
  Related Information:
  
  Infotypes: Absences are typically managed in Infotype 2001 (Absences) in SAP HCM. Familiarize yourself with the structure and rules governing this infotype.
  Authorization: Ensure that you have the necessary authorizations to view and modify absence records.
  Documentation: Refer to SAP documentation or help files for more detailed information on managing absences and understanding the rules around overlapping records.
  Training: If you frequently encounter this error, consider additional training on SAP HCM functionalities related to absence management.
  
  By following these steps, you should be able to resolve the HRPBSSG803 error and manage absence records effectively in SAP.