How To Fix HRPBSSG400 - Applicant number & does not exist.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSG - Message Class For Public Sector(Singapore)

• Message number: 400

• Message text: Applicant number & does not exist.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSG400 - Applicant number & does not exist. ?

  The SAP error message "HRPBSSG400 Applicant number & does not exist" typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with applicant management or recruitment processes. This error indicates that the system cannot find an applicant record associated with the specified applicant number.
  Cause:
  
  Non-Existent Applicant Number: The applicant number you are trying to access does not exist in the system. This could be due to a typo or an incorrect number being entered.
  Data Deletion: The applicant record may have been deleted or archived, making it unavailable for retrieval.
  Authorization Issues: The user may not have the necessary permissions to view the applicant record.
  Incorrect Configuration: There may be issues with the configuration of the recruitment module or applicant tracking system.
  
  Solution:
  
  Verify Applicant Number: Double-check the applicant number you are entering to ensure it is correct. Look for any typographical errors.
  Check Database: Use transaction codes like PBSSG or PBSSG1 to search for the applicant in the system. If the applicant number is not found, it may not exist.
  Review Deletion/Archiving: Check if the applicant record has been deleted or archived. If it has been archived, you may need to restore it or access it through the archive.
  Authorization Check: Ensure that you have the necessary authorizations to view applicant records. Consult with your SAP security administrator if you suspect authorization issues.
  Consult Documentation: Review the configuration settings for the recruitment module to ensure everything is set up correctly.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PBSSG (Applicant Management) and PBSSG1 (Applicant Overview).
  SAP Notes: Check SAP Notes for any updates or patches related to the recruitment module that may address this issue.
  User Roles: Ensure that user roles and permissions are correctly assigned to allow access to applicant data.
  Training: If you are new to SAP HCM, consider training sessions or resources to better understand the applicant management process.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.