How To Fix HRPBSSA138 - Maximum &1 request times allowed for absence type &2 in same year

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 138

• Message text: Maximum &1 request times allowed for absence type &2 in same year

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA138 - Maximum &1 request times allowed for absence type &2 in same year ?

  The SAP error message HRPBSSA138 indicates that a user has attempted to create or process an absence record that exceeds the maximum allowed requests for a specific absence type within a given year. This is a common validation check in SAP HR (Human Resources) to ensure that the absence management system adheres to company policies regarding the number of absences an employee can take for a particular type in a year.
  Cause:
  The error is triggered when:
  
  An employee has already reached the maximum number of requests for a specific absence type (e.g., sick leave, vacation) within the same calendar year.
  The configuration settings in the SAP system define a limit for the number of times an absence type can be requested in a year.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Absence Records: Review the employee's absence records to confirm how many times the specific absence type has already been recorded in the current year.
  
  
  Adjust Configuration: If the limit is too restrictive, you may need to adjust the configuration settings in the SAP system. This can be done by:
  
  Navigating to the relevant configuration settings in the SAP HR module (usually under "Time Management" or "Absence Management").
  Modifying the maximum request limit for the specific absence type.
  
  
  
  Consult with HR Policies: Ensure that any changes made to the configuration align with the company's HR policies. It may be necessary to consult with HR management or policy makers before making adjustments.
  
  
  Use Alternative Absence Types: If the employee has reached the limit for a specific absence type, consider whether they can use a different absence type that has not yet reached its limit.
  
  
  Documentation and Training: Ensure that employees and managers are aware of the absence policies and the limits associated with different absence types to prevent future occurrences of this error.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PA61 (Maintain Time Data) to view or edit absence records.
  Absence Types: Familiarize yourself with the different absence types configured in your SAP system and their respective limits.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  
  By following these steps, you should be able to address the HRPBSSA138 error effectively.