How To Fix HRPBSSA136 - Absence type only applicable for &1 employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 136

• Message text: Absence type only applicable for &1 employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA136 - Absence type only applicable for &1 employee ?

  The SAP error message HRPBSSA136 indicates that the absence type you are trying to use is not applicable for the specified employee. This typically occurs in the context of Human Resources (HR) and Time Management modules in SAP, where certain absence types are configured to be valid only for specific employee groups or conditions.
  Cause:
  
  Absence Type Configuration: The absence type may be configured in such a way that it is only applicable to certain employee groups or specific conditions (e.g., full-time employees, employees in a certain organizational unit, etc.).
  Employee Master Data: The employee's master data may not meet the criteria for the absence type. For example, the employee might not be in the correct personnel area, or their employment status may not allow for that type of absence.
  Absence Type Validity: The absence type may have been set up with specific validity periods or conditions that the employee does not meet.
  
  Solution:
  
  
  Check Absence Type Configuration:
  
  Go to the configuration settings for the absence type in SAP (Transaction code: SPRO).
  Navigate to the relevant section for absence types and check the settings to see which employee groups or conditions are allowed.
  
  
  
  Review Employee Master Data:
  
  Check the employee's master data (Transaction code: PA20 or PA30) to ensure that all relevant fields (such as personnel area, employee group, and status) are correctly filled out and meet the criteria for the absence type.
  
  
  
  Consult with HR or SAP Administrator:
  
  If you are unsure about the configuration or the employee's eligibility, consult with your HR department or SAP administrator. They can provide insights into the specific rules governing absence types and employee eligibility.
  
  
  
  Testing:
  
  If changes are made to the configuration or employee data, test the absence entry again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on absence types and their configuration.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SPRO (SAP Project Reference Object) for configuration.
  User Roles: Ensure that you have the necessary permissions to view and modify employee data and absence type configurations.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.