How To Fix HRPBSSA134 - Absence type only applicable for &1 employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 134

• Message text: Absence type only applicable for &1 employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA134 - Absence type only applicable for &1 employee ?

  The SAP error message HRPBSSA134 indicates that a specific absence type is not applicable for the employee in question. This error typically arises in the context of Human Capital Management (HCM) when trying to record or process an absence for an employee who does not have the necessary eligibility for that absence type.
  Cause:
  
  Absence Type Configuration: The absence type may be configured in such a way that it is only applicable to certain employee groups or specific employee characteristics (e.g., employment status, organizational assignment).
  Employee Master Data: The employee's master data may not meet the criteria for the absence type. This could include factors such as:
  
  Employment status (e.g., active, inactive)
  Employee group or subgroup
  Specific eligibility criteria defined in the absence type configuration
  
  
  Time Management Settings: There may be settings in the time management module that restrict the use of certain absence types based on the employee's profile.
  
  Solution:
  
  
  Check Absence Type Configuration:
  
  Go to the configuration settings for the absence type in the SAP system (transaction code: SPRO).
  Verify the eligibility criteria for the absence type and ensure that it is set up correctly for the intended employee groups.
  
  
  
  Review Employee Master Data:
  
  Check the employee's master data (transaction code: PA20 or PA30) to ensure that all relevant fields are correctly filled out.
  Confirm that the employee is in an active status and belongs to the correct employee group/subgroup that is eligible for the absence type.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about the configuration or the employee's eligibility, consult with your HR or payroll team to clarify the rules and settings related to absence types.
  
  
  
  Testing:
  
  After making any necessary changes, test the absence entry again to see if the error persists.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on absence types and their configuration.
  Transaction Codes:
  
  SPRO: Access to the configuration settings.
  PA20/PA30: To view or edit employee master data.
  
  
  Support: If the issue cannot be resolved through configuration or data checks, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.