How To Fix HRPBSSA101 - Employee Excluded from Legal Reporting

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 101

• Message text: Employee Excluded from Legal Reporting

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA101 - Employee Excluded from Legal Reporting ?

  The SAP error message HRPBSSA101, which states "Employee Excluded from Legal Reporting," typically occurs in the context of payroll processing and legal reporting in SAP Human Capital Management (HCM). This error indicates that the employee in question does not meet the criteria for inclusion in the legal reporting process, which can vary based on the specific legal requirements of the country or region.
  Causes:
  
  Employee Status: The employee may be in a status that excludes them from legal reporting (e.g., inactive, terminated, or on leave).
  Missing Data: Required data fields for legal reporting may be incomplete or missing, such as personal information, employment details, or payroll data.
  Country-Specific Regulations: Different countries have specific regulations regarding which employees must be included in legal reports. The employee may not meet these criteria.
  Payroll Area: The employee may belong to a payroll area that is not included in the legal reporting configuration.
  Reporting Period: The employee may not have any payroll results for the reporting period in question.
  
  Solutions:
  
  Check Employee Status: Verify the employee's status in the system. If they are inactive or terminated, they may need to be reactivated or included in a different reporting category.
  Complete Required Data: Ensure that all necessary data fields for the employee are filled out correctly. This includes personal details, employment dates, and any other relevant information.
  Review Legal Reporting Configuration: Check the configuration settings for legal reporting in your SAP system to ensure that the employee's payroll area and status are included.
  Verify Payroll Results: Make sure that the employee has payroll results for the reporting period. If not, they may need to be processed in a previous payroll run.
  Consult Documentation: Refer to the SAP documentation or legal reporting guidelines specific to your country to understand the criteria for inclusion in legal reports.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's details.
  Legal Reporting Tools: Familiarize yourself with the specific legal reporting tools and functionalities in SAP, such as the SAP Payroll Driver or country-specific reporting programs.
  Support and Community: If the issue persists, consider reaching out to SAP support or consulting the SAP Community for additional insights and solutions.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the HRPBSSA101 error and ensure that the employee is correctly included in legal reporting.