How To Fix HRPBSSA012 - Payroll frequency cannot be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSSA -

• Message number: 012

• Message text: Payroll frequency cannot be determined

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSSA012 - Payroll frequency cannot be determined ?

  The SAP error message HRPBSSA012, which states "Payroll frequency cannot be determined," typically occurs in the context of payroll processing in SAP HR (Human Resources) when the system is unable to identify the payroll frequency for an employee or a group of employees. This can happen for various reasons, and here are some common causes, solutions, and related information:
  Causes:
  
  Missing Payroll Control Record: The payroll control record may not be set up correctly or may be missing for the relevant period.
  Incorrect Employee Master Data: The employee's master data may not have the correct payroll frequency assigned, or it may be incomplete.
  Absence of Payroll Area: The payroll area for the employee may not be defined or may not correspond to the payroll frequency.
  Configuration Issues: There may be issues in the configuration of the payroll schema or the payroll area settings.
  Time Management Issues: If time management is integrated, issues with time data can also affect payroll processing.
  
  Solutions:
  
  
  Check Payroll Control Record: Ensure that the payroll control record is correctly set up for the relevant payroll period. You can do this by navigating to the payroll control record transaction (e.g., PE03) and verifying the settings.
  
  
  Review Employee Master Data: Check the employee's master data (transaction PA30) to ensure that the payroll frequency is correctly assigned. Look for the "Payroll" infotype (0003) and verify the payroll area and frequency.
  
  
  Verify Payroll Area Configuration: Ensure that the payroll area is correctly configured in the system. You can check this in the configuration settings (SPRO) under "Personnel Management" > "Payroll" > "Payroll Areas."
  
  
  Check Schema Configuration: Review the payroll schema configuration to ensure that it is set up to handle the payroll frequency correctly. This can be done in transaction PE01.
  
  
  Run Consistency Checks: Use transaction PC00_MXX_CEDT (where MXX is your country-specific payroll) to run consistency checks on the payroll data to identify any discrepancies.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to payroll processing for your specific country version, as there may be specific considerations or updates.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PE03 (Maintain Payroll Control Record), and PE01 (Maintain Payroll Schema).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for HRPBSSA012 in the SAP Support Portal.
  Testing: After making changes, always test the payroll run in a development or quality environment before applying changes to production.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPBSSA012 error message in SAP. If the problem persists, consider reaching out to your SAP support team or consulting with an SAP HR expert.