How To Fix HRPBSQA092 - Absence type only applicable for &1 employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSQA -

• Message number: 092

• Message text: Absence type only applicable for &1 employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSQA092 - Absence type only applicable for &1 employee ?

  The SAP error message HRPBSQA092, which states "Absence type only applicable for &1 employee," typically occurs in the context of SAP Human Capital Management (HCM) when there is an attempt to record an absence for an employee using an absence type that is not valid for that specific employee.
  Cause:
  
  Absence Type Configuration: The absence type being used may not be configured for the employee's specific personnel area, employee group, or employee subgroup.
  Employee Status: The employee may be in a status that does not allow for the selected absence type (e.g., inactive, on leave, etc.).
  Date Range: The absence type may only be applicable for certain periods, and the date of the absence may fall outside of this range.
  Employee Master Data: There may be missing or incorrect data in the employee's master record that affects the validity of the absence type.
  
  Solution:
  
  
  Check Absence Type Configuration:
  
  Go to the configuration settings for the absence type in SAP (transaction code: SPRO).
  Ensure that the absence type is correctly assigned to the relevant employee groups and subgroups.
  
  
  
  Review Employee Status:
  
  Check the employee's current status in the system. If the employee is inactive or on a type of leave that does not permit the absence type, you may need to adjust the status or choose a different absence type.
  
  
  
  Validate Date Range:
  
  Ensure that the absence date falls within the valid range for the absence type. If the absence type is only applicable for certain periods, make sure the absence is being recorded within those dates.
  
  
  
  Check Employee Master Data:
  
  Review the employee's master data for any inconsistencies or missing information that could affect the validity of the absence type. This includes checking the employee's personnel area, employee group, and employee subgroup.
  
  
  
  Consult Documentation:
  
  Refer to the SAP documentation or help files for specific details on the absence type and its applicability to different employee categories.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SPRO (SAP Project Reference Object) for configuration.
  SAP Notes: Search for SAP Notes related to HRPBSQA092 for any patches or updates that may address this issue.
  User Roles: Ensure that the user attempting to record the absence has the necessary authorizations to do so.
  
  By following these steps, you should be able to identify the cause of the error and implement the appropriate solution.