How To Fix HRPBSQA073 - Only records with Status "Pending" can be updated

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSQA -

• Message number: 073

• Message text: Only records with Status "Pending" can be updated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSQA073 - Only records with Status "Pending" can be updated ?

  The SAP error message HRPBSQA073, which states "Only records with Status 'Pending' can be updated," typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with employee data or payroll processing. This error indicates that the system is trying to update a record that is not in a "Pending" status, which is required for updates to be made.
  Cause:
  
  Record Status: The record you are trying to update is in a status other than "Pending." This could be "Completed," "Approved," or any other status that does not allow for modifications.
  Business Process Flow: The business process may have specific rules that restrict updates to certain statuses to maintain data integrity and compliance.
  Locking Mechanism: The record may be locked by another process or user, preventing updates.
  
  Solution:
  
  Check Record Status: Verify the status of the record you are trying to update. You can do this by navigating to the relevant transaction or report in SAP that displays the record details.
  Change Status: If the record is not in "Pending" status, you may need to revert it to "Pending" if your business process allows for it. This might involve reversing a previous action or making adjustments in the workflow.
  Consult with Workflow: If the record is part of a workflow, check the workflow status and see if it can be returned to a state that allows for updates.
  User Permissions: Ensure that you have the necessary permissions to make changes to the record. Sometimes, user roles can restrict access to certain actions.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or system administrator for assistance. They may have additional insights or access to logs that can help diagnose the problem.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review the SAP HCM documentation for guidelines on record statuses and the implications of each status in the context of employee data management.
  Training: If this error is common in your organization, consider providing training for users on how to manage record statuses effectively to avoid similar issues in the future.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.