How To Fix HRPBSHU831 - Grouping according to employee group/subgroup is not unique in the period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSHU - HR Public sector (H) developments

• Message number: 831

• Message text: Grouping according to employee group/subgroup is not unique in the period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSHU831 - Grouping according to employee group/subgroup is not unique in the period ?

  The SAP error message HRPBSHU831, which states "Grouping according to employee group/subgroup is not unique in the period," typically occurs in the context of payroll processing or personnel administration within the SAP Human Resources (HR) module. This error indicates that there is a conflict in the employee group and subgroup assignments for a specific period, which prevents the system from processing payroll or other HR-related functions correctly.
  Cause:
  
  
  Duplicate Entries: The most common cause of this error is the presence of duplicate entries for employee groups or subgroups within the specified period. This can happen if multiple employees are assigned the same group/subgroup combination that overlaps in the same time frame.
  
  
  Incorrect Configuration: There may be issues with the configuration of employee groups and subgroups in the system, leading to non-unique combinations.
  
  
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or duplicates that were not resolved during the migration process.
  
  
  Time Period Overlap: If employees have overlapping time periods for their group/subgroup assignments, it can lead to this error.
  
  
  Solution:
  
  
  Check Employee Group/Subgroup Assignments: Review the employee group and subgroup assignments for the employees involved in the payroll run. Ensure that there are no duplicates for the same period.
  
  
  Adjust Time Periods: If there are overlapping time periods for employee assignments, adjust them to ensure that each employee has a unique group/subgroup combination for the specified period.
  
  
  Review Configuration: Check the configuration settings for employee groups and subgroups in the SAP system. Ensure that they are set up correctly and that there are no conflicting settings.
  
  
  Data Cleanup: If the issue is due to data migration, perform a data cleanup to remove or correct duplicate entries in the employee master data.
  
  
  Use Reports: Utilize SAP reports to identify and analyze the employee group/subgroup assignments. Reports such as "HR Master Data" or "Payroll Results" can help identify conflicts.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to this error message for additional guidance and troubleshooting steps.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If the issue persists after troubleshooting, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPBSHU831 error in your SAP system.