How To Fix HRPBSHU614 - Initial state cannot be created, since file has already been generated

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSHU - HR Public sector (H) developments

• Message number: 614

• Message text: Initial state cannot be created, since file has already been generated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSHU614 - Initial state cannot be created, since file has already been generated ?

  The SAP error message HRPBSHU614, which states "Initial state cannot be created, since file has already been generated," typically occurs in the context of the SAP Human Resources (HR) module, particularly when dealing with payroll processing or data extraction.
  Cause:
  This error usually arises when there is an attempt to create an initial state for payroll or a similar process, but the system detects that a file has already been generated for the same period or data set. This can happen due to:
  
  Duplicate Processing: The payroll process has already been executed for the specified period, and the system does not allow reprocessing without resetting the previous state.
  Incorrect Configuration: There may be configuration issues in the payroll schema or related settings that prevent the creation of a new initial state.
  Data Integrity Issues: There might be inconsistencies in the data that prevent the system from recognizing the current state as valid for processing.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Payroll Status: Verify if the payroll has already been processed for the specified period. If it has, you may need to reverse or reset the payroll for that period before attempting to create a new initial state.
  
  
  Reset Payroll: If you need to reprocess payroll, you can use transaction codes like PC00_MXX_CALC (where MXX is your country-specific payroll) to reset the payroll for the relevant period. Ensure that you follow the correct procedures for resetting payroll to avoid data inconsistencies.
  
  
  Review Configuration: Check the payroll configuration settings to ensure that they are set up correctly. This includes reviewing the payroll schema and any related settings that might affect the initial state creation.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific payroll process you are working with. There may be specific instructions or known issues that can provide further guidance.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP support for assistance. They can provide more detailed troubleshooting based on your specific system configuration and version.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Payroll Results).
  SAP Notes: Search for SAP Notes related to HRPBSHU614 for any patches or updates that may address this issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the HRPBSHU614 error and proceed with your payroll processing tasks.