How To Fix HRPBSHU318 - Only items entered into the database can be transferred

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSHU - HR Public sector (H) developments

• Message number: 318

• Message text: Only items entered into the database can be transferred

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSHU318 - Only items entered into the database can be transferred ?

  The SAP error message HRPBSHU318, which states "Only items entered into the database can be transferred," typically occurs in the context of the SAP Human Resources (HR) module, particularly when dealing with payroll or employee data transfers. This error indicates that the system is attempting to transfer data that has not been properly saved or entered into the database.
  Cause:
  
  Incomplete Data Entry: The data you are trying to transfer may not have been fully entered or saved in the system.
  Data Not Committed: The transaction may not have been committed to the database, meaning that the changes are still in a temporary state.
  Incorrect Selection: You may be trying to transfer items that are not valid or do not exist in the database.
  Authorization Issues: There may be restrictions on the user’s ability to transfer certain data, leading to this error.
  
  Solution:
  
  Check Data Entry: Ensure that all required fields are filled out and that the data has been saved correctly in the system. Go back to the relevant transaction and verify that the data is complete.
  Commit Changes: If you have made changes, ensure that you have saved or committed those changes before attempting to transfer the data.
  Review Selection Criteria: Make sure that the items you are trying to transfer are valid and exist in the database. Double-check your selection criteria to ensure you are not trying to transfer non-existent records.
  User Authorization: Verify that you have the necessary permissions to perform the transfer. If not, contact your system administrator to check your user roles and authorizations.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the transaction you are working with.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with the relevant transaction codes in SAP HR that may be related to the data you are working with (e.g., PA30 for maintaining HR master data).
  SAP Notes: Check the SAP Support Portal for any notes or patches related to this error message, as there may be updates or fixes available.
  System Logs: Review system logs for additional error messages or warnings that may provide more context about the issue.
  Testing: If possible, replicate the issue in a test environment to better understand the cause and to test potential solutions without affecting production data.
  
  If the problem persists after trying these solutions, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.