How To Fix HRPBSHU130 - Actual duration is greater than calculated duration

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSHU - HR Public sector (H) developments

• Message number: 130

• Message text: Actual duration is greater than calculated duration

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSHU130 - Actual duration is greater than calculated duration ?

  The SAP error message HRPBSHU130, which states "Actual duration is greater than calculated duration," typically occurs in the context of time management or payroll processing within the SAP Human Resources (HR) module. This error indicates that the actual time recorded for a specific work period exceeds the time that was calculated based on the employee's work schedule or other parameters.
  Cause:
  
  Data Entry Errors: The most common cause is incorrect data entry, where the actual hours worked are mistakenly entered as being greater than the scheduled hours.
  Configuration Issues: There may be issues with the configuration of work schedules, time types, or other related settings in the system.
  Time Evaluation Settings: The time evaluation process may not be set up correctly, leading to discrepancies between actual and calculated durations.
  Absences or Leave: If an employee has taken leave or has absences that are not accounted for correctly, it can lead to this error.
  Overtime or Additional Hours: If overtime or additional hours are not configured properly, it may result in the actual hours exceeding the calculated hours.
  
  Solution:
  
  Review Time Entries: Check the time entries for the employee in question. Ensure that the actual hours worked are correctly entered and do not exceed the scheduled hours.
  Check Work Schedule: Verify the employee's work schedule configuration to ensure it is set up correctly and reflects the expected working hours.
  Adjust Time Evaluation: If necessary, review the time evaluation settings to ensure they are configured to handle the specific scenarios for the employee.
  Correct Absences: Ensure that any absences or leave taken by the employee are correctly recorded and accounted for in the time evaluation.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on resolving this error in your version of SAP.
  Testing: After making adjustments, run a test evaluation to ensure that the error is resolved and that the actual and calculated durations align correctly.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or PT60 (Time Evaluation) to investigate and resolve the issue.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that the user has the appropriate roles and permissions to make changes to time data and configurations.
  Training: Consider providing training for users involved in time entry to minimize data entry errors in the future.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules for further assistance.