How To Fix HRPBSHU131 - Calculated / actual duration changed, please check your entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSHU - HR Public sector (H) developments

• Message number: 131

• Message text: Calculated / actual duration changed, please check your entry

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSHU131 - Calculated / actual duration changed, please check your entry ?

  The SAP error message HRPBSHU131, which states "Calculated / actual duration changed, please check your entry," typically occurs in the context of Human Resources (HR) modules, particularly when dealing with time management or payroll processing. This error indicates a discrepancy between the calculated duration of an employee's work time and the actual duration that has been entered into the system.
  Cause:
  
  Data Entry Errors: The most common cause is incorrect data entry. For example, if the actual hours worked do not match the calculated hours based on the employee's work schedule, this error will be triggered.
  Configuration Issues: There may be issues with the configuration of work schedules, time types, or other related settings in the SAP system.
  Time Evaluation: If the time evaluation process has not been run correctly or if there are inconsistencies in the time data, this can lead to discrepancies.
  Absences or Leave: If there are absences or leave records that have not been accounted for correctly, this can also lead to mismatches in calculated and actual durations.
  
  Solution:
  
  Check Data Entries: Review the entries for the employee's time records. Ensure that the actual hours worked match the calculated hours based on the employee's work schedule.
  Review Time Evaluation Results: Run the time evaluation process again to ensure that all time data is processed correctly. Check for any errors or warnings in the time evaluation log.
  Verify Configuration: Check the configuration settings for work schedules, time types, and any other relevant settings in the SAP system. Ensure that they are set up correctly and align with the organization's policies.
  Correct Absences/Leaves: If there are any absences or leave records, verify that they are correctly entered and accounted for in the time records.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in your version of SAP.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or PT60 (Time Evaluation) to investigate and correct the issue.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that the user has the appropriate permissions to make changes to time records and configurations.
  Testing: After making corrections, it is advisable to test the changes in a development or quality assurance environment before applying them in production.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.