How To Fix HRPBSDEVAVG353 - Records exist for infotype &1 before earliest pers. retroactive account.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDEVAVG - HR-VADM: Public Sector Pensions Act

• Message number: 353

• Message text: Records exist for infotype &1 before earliest pers. retroactive account.

What causes this issue?

A change to this record can result in differences with respect to the
calculation for infotype &V1&. There are records for infotype &V1& that,
according to infotype 0003, lie before the earliest personal retroactive
accounting date. When the data is saved, the date of the earliest master
data change in infotype 0003 is set to &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDEVAVG353 - Records exist for infotype &1 before earliest pers. retroactive account. ?

  The SAP error message HRPBSDEVAVG353 indicates that there are records for a specific infotype that exist before the earliest personnel retroactive accounting date. This typically occurs in the context of personnel administration and payroll processing in SAP HR (Human Resources).
  Cause:
  The error arises when there are existing records for a specific infotype (denoted by &1) that have effective dates earlier than the defined retroactive accounting date for the employee. The retroactive accounting date is the date from which payroll calculations can be adjusted or corrected. If there are infotype records that predate this date, the system cannot process payroll correctly, leading to this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Retroactive Accounting Date:
  
  Verify the retroactive accounting date set for the employee. This can be found in the employee's master data or payroll settings.
  
  
  
  Review Infotype Records:
  
  Identify the infotype mentioned in the error message (replace &1 with the actual infotype number).
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the records for the specified infotype.
  Look for any records that have effective dates earlier than the retroactive accounting date.
  
  
  
  Adjust or Delete Records:
  
  If you find records that are causing the issue, you may need to adjust their effective dates or delete them if they are not needed.
  Be cautious when deleting records, as this can affect historical data and payroll calculations.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about which records to modify or delete, consult with your HR or payroll team to ensure that any changes made will not adversely affect payroll processing.
  
  
  
  Re-run Payroll:
  
  After making the necessary adjustments, re-run the payroll process to see if the error has been resolved.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees (e.g., personal data, payroll data, etc.). Each infotype has a unique number.
  Retroactive Accounting: This is a feature in SAP Payroll that allows for adjustments to be made to payroll calculations for a specified period in the past.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PC00_MXX_CALC (for payroll processing) to navigate and manage employee data effectively.
  
  If the issue persists after following these steps, it may be necessary to consult SAP support or your organization's SAP technical team for further assistance.