How To Fix HRPBSDEVAVG352 - Records exists for infotype &1 before earliest retroactive account. date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDEVAVG - HR-VADM: Public Sector Pensions Act

• Message number: 352

• Message text: Records exists for infotype &1 before earliest retroactive account. date

What causes this issue?

A change to this record can result in differences with respect to the
calculation for infotype &V1&. There are records for infotype &V1& that,
according to the control record, lie before the <DS:DE.PAD_TWM> earliest
retroactive accounting date</> &V2& up to which payroll data can be
changed for this employee.
When this data is saved, the date of the earliest master data change in
infotype 0003 is set to &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDEVAVG352 - Records exists for infotype &1 before earliest retroactive account. date ?

  The SAP error message HRPBSDEVAVG352 indicates that there are records for a specific infotype that exist before the earliest retroactive accounting date. This typically occurs in the context of personnel administration and payroll processing in SAP HR (Human Resources).
  Cause:
  The error arises when there are infotype records (e.g., personal data, payroll data, etc.) that have effective dates earlier than the defined earliest retroactive accounting date. The retroactive accounting date is the date from which payroll calculations can be adjusted for past periods. If there are records that predate this date, the system cannot process payroll correctly, leading to this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Earliest Retroactive Accounting Date:
  
  Go to the relevant configuration in SAP (usually in the payroll area) to check the defined earliest retroactive accounting date. This is typically set in the payroll schema or in the payroll control record.
  
  
  
  Review Infotype Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review the infotype records for the employee in question. Look for records that have effective dates earlier than the earliest retroactive accounting date.
  
  
  
  Adjust or Delete Records:
  
  If you find infotype records that are causing the issue, you may need to adjust their effective dates or delete them if they are not needed. Be cautious with deletions, as they can affect historical data.
  
  
  
  Update Payroll Control Record:
  
  If necessary, you can update the payroll control record to change the earliest retroactive accounting date, but this should be done with caution and typically only if you are sure that it will not negatively impact other payroll calculations.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary adjustments, run a payroll simulation to ensure that the error is resolved and that payroll can be processed without issues.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information. Common infotypes include 0000 (Actions), 0001 (Organizational Assignment), 0002 (Personal Data), and various payroll-related infotypes.
  Retroactive Accounting: This is a process in payroll where adjustments are made for past periods based on changes in employee data or payroll calculations.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PC00_MXX_CALC (for payroll processing) to navigate and manage HR data effectively.
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP HR module expert or technical support for further assistance.