How To Fix HRPBSDEVAVG165 - Do not enter months outside first 36 months for different pay scale area

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDEVAVG - HR-VADM: Public Sector Pensions Act

• Message number: 165

• Message text: Do not enter months outside first 36 months for different pay scale area

What causes this issue?

If the total number of months is less than or equal to 36, you cannot
enter any months other than the first 36 months eligible for child
rearing in the different pay scale area.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDEVAVG165 - Do not enter months outside first 36 months for different pay scale area ?

  The SAP error message HRPBSDEVAVG165, which states "Do not enter months outside first 36 months for different pay scale area," typically occurs in the context of payroll processing or employee data management within the SAP HR module. This error is related to the configuration of pay scale areas and the rules governing the assignment of employees to these areas.
  Cause:
  
  Pay Scale Area Configuration: The error is triggered when an attempt is made to enter a period (in months) that exceeds the first 36 months for an employee in a different pay scale area. This is often due to the way pay scale areas are defined and the rules set for employee assignments.
  Employee Assignment: If an employee is being assigned to a new pay scale area, the system may restrict the entry of months to ensure compliance with the defined rules for that pay scale area.
  Data Entry Error: It could also be a simple data entry mistake where the user inadvertently tries to input a value that is not allowed.
  
  Solution:
  
  Check Pay Scale Area Configuration: Review the configuration of the pay scale areas in the system. Ensure that the rules for the first 36 months are correctly defined and that they align with your organization's policies.
  Review Employee Data: Check the employee's current pay scale area and ensure that any changes being made are valid. If the employee is being moved to a different pay scale area, ensure that the transition adheres to the defined rules.
  Adjust Input Values: If the error is due to incorrect data entry, correct the input values to fall within the allowed range (i.e., within the first 36 months).
  Consult Documentation: Refer to SAP documentation or your organization's HR policies regarding pay scale areas and the rules governing them for further clarification.
  Seek Help from SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support or your internal SAP HR module expert for assistance.
  
  Related Information:
  
  SAP HR Module: Understanding the configuration of the HR module, especially regarding pay scale areas, is crucial for resolving this error.
  Employee Master Data: Familiarize yourself with how employee master data is structured and how pay scale areas are assigned.
  Training and Documentation: Ensure that users entering data into the system are trained on the rules and restrictions related to pay scale areas to minimize errors.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.